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APPENDIX B: LIST OF SUGGESTED DOCUMENTS
A well-prepared SSMP will utilize, by reference, numerous other documents, including some that apply
across the recipient’s organization, and some that are intended just for the project. In addition, as the
PMOC progresses to review the implementation of the SSMP, certain supporting materials must be
examined. This second category includes organizational information about project staff on both the
recipient and consultant sides; material that documents contractor responsibilities, such as contract terms
and specifications; and meeting minutes, forms, and reports that confirm that prescribed safety and
security procedures are being followed.
Different recipients may document their safety and security programs with plans, policies, and procedures
that have different names. They may combine documents that other agencies separate and they may have
no need for some documents. Indeed, during certain phases, as indicated in the Table below, some
documents may not be appropriate.
The Table contains a list of documents that may have to be included in this SSMP review. The Table
shows the project phases when each document is likely to apply, and whether or not the document is
likely to be Sensitive Security Information (SSI). The first documents in the list are marked with a [R] to
signify that they are usually recipient’s agency-wide documents. The balance of the list has documents
marked [P], indicating that they are usually project documents.
This list can help the PMOC prepare the document request to the recipient. Once the PMOC has
customized the list to suit the specific uses of the recipient and project, it should be included in a Progress
Report submitted to the TOM.
OP 22 Safety and Security Management Plan Review
Revision 0, June 2008
Page B-1