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For recipients with projects affected by Circular 5200.1A, Chapter II, Section 6, Safety and Security
Management Plan, the SSMP Review will be part of the evaluation of an updated PMP submitted to FTA
with application for FFGA or during a later project phase. These reviews will be conducted for projects
that have been grandfathered from the requirements of Circular 5800.1 and must continue to follow the
SSMP requirements specified in Chapter II, Section 6 of FTA’s FFGA Circular 5200.1A although
applicable criteria identified in Section 6.1.3.2 should be considered as the SSMP is updated at various
stages of the project.
6.2.1 SSMP Review
Following Chapter II, Section 6 of Circular 5200.1A and the DRAFT Guidance for the Development of
Safety and Security Management Plans (January 2002), the PMOC must conduct an SSMP review.
Ideally, the format of the SSMP should follow the sections and sub-sections specified in FTA’s DRAFT
Guidance and should not include material not specified (such as project description, agency history, etc.).
In evaluating the initial SSMP, the PMOC should use the checklist included in Appendix E of this
guidance. The items are identified by section, beginning with Item 1a, Safety and Security Policy
Statement, and ending with Item 9, FRA Waivers. For each, the PMOC should assess how well the
SSMP meets the requirements. The checklist also requires the PMOC to identify and review any
documents referenced in the SSMP to describe the recipient’s approach to performing specific safety and
security management activities.
Based on the degree of satisfaction with the requirements, the PMOC should follow the rating system
explained in Section 6.1.2 above for rating major capital projects affected by Circular 5800.1. Although
the criteria being rated are somewhat different for the two categories of projects, the rating system is
identical.
6.2.2 SSMP Adherence Review
The PMOC shall conduct an SSMP Adherence Review following the guidance provided in Section 6.1.3
above. The PMOC should apply applicable criteria identified in Section 6.1.3.2 as the SSMP is updated
at various stages of the project while continuing to consider activities described in Chapter II, Section 6,
of Circular 522.A (see Appendix E).
7.0 REPORT, PRESENTATION, RECONCILIATION
7.1 Draft Spot Report and Resolution of Findings
The PMOC should have accumulated findings with respect to the project’s safety and security programs;
their descriptions in the SSMP and supporting plans, policies, and procedures, and the evidence of their
implementation.
OP 22 Safety and Security Management Plan Review
Revision 0, June 2008
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