FTA Oversight Procedures - Federal Transit Administration - U.S. ...

Whether the SSMP Review is assigned to a PMOC familiar with the project or to a specialist PMOC,
FTA expects that all activities will be coordinated with the PMOC providing on-going monitoring and the
applicable FTA Regional Office. Specifically, the PMOC must coordinate the SSMP Review with PMP
reviews conducted following guidance specified in OP No. 20, PMP Review Products and Procedures.
Since the SSMP is part of the PMP, FTA’s evaluation of the PMP cannot be completed until the SSMP
Review is conducted.
6.1 Major Capital Projects Affected by Circular 5800.1
For recipients with projects affected by Circular 5800.1, issued August 2007, the SSMP Review will be
conducted as part of the evaluation of the initial PMP submitted to FTA and at any time FTA requires an
updated PMP which affects the SSMP.
6.1.1 Applicability of Safety and Security Management Activities
For the initial SSMP Review, following Chapter III of Circular 5800.1, the recipient should work with
FTA and the PMOC to determine the safety and security management activities it must perform. If the
recipient believes an activity specified in Chapter II, Paragraph 2 is not applicable, the recipient must
explain its position to FTA and the PMOC. If FTA agrees, it will not require inclusion of the activity in
the 11 SSMP sections specified in Chapter IV of Circular 5800.1. FTA anticipates this discussion will
occur primarily through an in-person meeting or teleconference, though the recipient’s request could be
documented in a letter, email, or other correspondence to FTA for consideration.
If the recipient requests that specific activities not be included in its SSMP, the PMOC shall document the
recipient’s request and provide a letter to FTA recommending that FTA: accept the recipient’s request,
not accept the recipient’s request, or ask for additional information regarding the recipient’s request.
The PMOC’s letter of justification for its recommendation must be provided within 30 days of the
recipient’s request being transmitted to FTA. If the PMOC determines additional information is needed,
the PMOC must identify that information and provide a time-frame to the recipient for its submission and
for the PMOC’s review of the information.
6.1.2 Initial SSMP Review
The recipient is responsible for developing its SSMP as specified in Chapter IV of Circular 5800.1.
Ideally, a recipient’s SSMP should follow the sections and sub-sections in Chapter IV and should not
include material that is not specified (such as project description, agency history, etc.). For recipients
with sections or sub-sections designated by FTA as “not applicable,” the phrase “not applicable” should
be inserted immediately following the relevant section(s) or sub-section(s).
The PMOC should use the checklist items included in Appendix A of this guidance as the basis of its
evaluation. Items are identified by section and sub-section, beginning with Item 1a, Safety and Security
Policy Statement, and ending with Item 11, DHS Coordination. For each, the PMOC should assess how
well the SSMP meets the requirements. The checklist also requires the PMOC to identify and review any
OP 22 Safety and Security Management Plan Review
Revision 0, June 2008
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