FTA Oversight Procedures - Federal Transit Administration - U.S. ...

follow, have different names for similar documents, the PMOC should follow the recommendations in
Appendices A (SSMP Review Checklist -- Circular 5800.1), B (List of Suggested Documents), and E
(SSMP Review Checklist — Chapter II, Section 6, Circular 5200.1A), and should review the Scope of
Work to understand which documents may be required and how to assure they are provided within an
appropriate time-frame and in compliance with relevant security provisions for their circulation.
6.0 SCOPE OF WORK
Appendices referred to or helpful in complying with this section include:
Appendix A: SSMP Review Checklist – Circular 5800.1
Appendix B: List of Suggested Documents
Appendix C: List of Possible Interviewees
Appendix D: Sample interview Questionnaire
Appendix E: SSMP Review Checklist – Chapter II, Section 5, Circular 5200.1A
Appendix F: Sample Spot Report Outline
Appendix G: Acronyms
FTA’s Project Management Oversight Procedure (OP) No. 19, Simplified Spot Report Procedure,
explains procedures for producing specialized assessments for recipient projects. FTA considers the
SSMP Review a specialized assessment because PMOCs will conduct them as an “infrequently
reoccurring” requirement when:
• For major capital projects involving construction of a new fixed guideway or extension of an
existing fixed guideway, at a minimum, with the recipient’s request to enter each phase of FTA’s
New Starts Planning and Development Process and whenever FTA requires the PMP to updated.
• For major capital projects involving rehabilitation or modernization of an existing fixed guideway
with a total project cost in excess of $100 million, at a minimum, with the recipient’s initial PMP
submission and any other time the SSMP is updated as part of a required PMP submission to FTA.
• For major capital projects designated by the Administrator, at a minimum, with the recipient’s
initial PMP submission and when the SSMP is updated as part of a PMP submission to FTA.
The SSMP Review does not include on-going monitoring (i.e., monthly quarterly or bi-weekly) of the
recipient’s PMP/SSMP or other management plans, which is not within the scope of the SSMP Review.
FTA may require of the PMOC products or services that include more specialized assessments of
recipient’s safety and security management program. As part of the SSMP Review, FTA will require the
PMOC to deliver products and services using the standardized procedures specified in this guidance and
in conformance to individual work orders.
Whether the SSMP is a separate document or a chapter referenced within the PMP, the PMOC shall
evaluate the plan based on applicable conformance requirements that will be identified in the work order.
FTA may assign an individual work order for the SSMP Review to:
• The PMOC that provides on-going monitoring of the recipient’s major capital project, or
• A PMOC that specializes in the performance of SSMP Reviews.
OP 22 Safety and Security Management Plan Review
Revision 0, June 2008
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