FTA Oversight Procedures - Federal Transit Administration - U.S. ...

v) develop and implement a force account plan;
vi) develop and implement safety and security measures and a Safety and Security
Management Plan;
vii) comply with contract terms of the Full Funding Grant Agreement.
c) Evaluate the Grantee’s understanding of
i) its obligations under Title VI of the Civil Rights Act of 1964, the Disadvantaged Business
Enterprise (DBE) Program, the Americans with Disabilities Act, etc.;
ii) the requirements associated with real estate acquisition and relocation in accordance with
the Uniform Property Acquisition and Relocation Act of 1970, as amended, either with its
own staff or with qualified consultants;
iii) the importance of entering into clearly defined intergovernmental and other local
agreements in a timely manner to secure sources of local funding and cooperation;
4) Financial Capacity: The PMOC shall review the Grantee’s plans to finance the local share of the
FFGA and determine whether it has the ability to secure the required local funding. This review
should also include the Grantee’s contingency options in the event that alternative sources of local
matching funds become necessary.
If the PMOC determines that the Grantee is inadequate or weak in terms of its 1) organization,
personnel qualifications and experience, 2) Project Management Planning Documents, or 3) approach
to the work, understanding of the work, or ability to perform the work, the PMOC should make
recommendations for corrective action along with a time frame for these actions.
6.2 Additional Reviews of Grantee’s Capacity and Capability
The FTA may authorize performance of additional reviews during the project implementation process,
typically after the Grantee updates the PMP in preparation to advance to the next project stage, or as
follow-up to identified weaknesses in the PMP. As part of these additional reviews and depending on
the issues of concern, the PMOC could be directed to review plans such as Real Estate Acquisition
Management Plans, Safety and Security Management Plans, Quality Assurance and Quality Control
Plans, Risk Mitigation Plans, and Execution Plans/Cost-to-Complete Projections. The purpose of
reviewing these other project plans in conjunction with a technical capacity and capability review is to
determine competency to fulfill the objectives and requirements of these plans.
7.0 REPORT, PRESENTATION, RECONCILIATION
The PMOC shall provide FTA with a written report of its findings, analysis, recommendations,
professional opinions, and a description of the review activities undertaken. After FTA approval, the
PMOC should share the report with the Grantee. In the event that differences of opinion exist between
the PMOC and the Grantee regarding the PMOC’s findings, the FTA may direct the PMOC to
reconcile with the Grantee and provide FTA with a report addendum covering the agreed modifications
by the Grantee and PMOC.
The report formatting requirements of OP-1 apply. When necessary, PMOC shall perform data
analysis and develop data models that meet FTA requirements using Microsoft Office products such as
Excel and Word and use FTA-templates when provided. The PMOC may add other software as
required but documentation and report data shall be made available to FTA.
OP 11 Grantee Capacity and Capability Review
Revision 0, June 2008
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