FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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5.3 Systems/Facilities Integration and Coordination Plan In order for Readiness for Revenue Operations to be successful, a Systems/Facilities Integration and Coordination Plan must be in place to assure that coordination among all stakeholders is accounted for, including adherence to time constraints, access for testing, and having complete documentation necessary to thoroughly test every facet of the transit system. For example if proper coordination with a stakeholder such as the Union Pacific Railroad (UPRR) is not implemented early, there can be serious delays to the testing schedule. Examples of tests involving coordination with the UPRR include: • Clearance test for the shared transit/UPRR track along the transit corridor. • Pedestrian crossing warning system test at stations. • Grade crossing warning system control tests at intersections with both transit and UPRR tracks. 5.4 Test Plan The test plan is used as a controlling document for all tests and includes the following information: • Title of each test with reference to the respective article or section number in the contract documents • Organization performing each test • Test location • Submittal date of each test procedure, test report, and certified test document • Starting date of each test • Completion date of each test 5.5 Test <strong>Procedures</strong> Detailed test procedures shall be provided for each test. Each test procedure shall contain detailed step-by-step procedures for performing the test and shall include the following information: • Title of test • Test objectives • Test location and date of test • Equipment and instrumentation with accuracy and calibration data • Test criteria including test setup with circuit diagrams and test sequence • Test criteria including data evaluation procedures • Test data requirements including forms and format for recording data • Primary and supporting test agency 5.6 Test Reports Test reports shall include the following information: • Title of test • Test objectives • Summary and conclusions • Location and date of test OP 46.5 Readiness for Revenue Operations Revision 0, June 2008 Page 3 of 5
• Results including tables, curves, photographs, and any additional test data required to support the test results • Descriptions of all failures and modifications including reasons for such failures and modifications and names of individuals approving such modifications • Abbreviations and references • Signatures of test witnesses 5.7 Test Sequence It is important that the tests leading to readiness for revenue operations follow the following sequence of events: • Design Completions. All design affecting the respective equipment or work must have been approved prior to start of any test. • Inspection. All equipment, devices, and materials must be inspected for compliance to contractual requirements before commencement of any test. • Test Plans, <strong>Procedures</strong> and Reports. All requirements in the contract documents regarding test plans, test procedures, and test reports must be completed prior to the commencement of the next phase of test for each respective equipment, device, subsystem, or system. • Design Tests. All design tests affecting the respective equipment, devices, and materials must be satisfactorily completed prior to proceeding to production tests. • Production Tests. All production tests affecting the respective equipment and devices must be satisfactorily completed prior to shipment of equipment from the factories. • Field Tests. Field tests will be performed after installation of equipment, devices, and materials at the project site. All equipment will be verified that it is properly installed, connected, and in operable condition. No equipment will be energized or placed in the operating mode until approved. • Startup Tests. Startup tests will be performed after satisfactory completion of all field tests to verify that all equipment, devices, and materials installed will function as an integrated system in accordance with the contractual requirements. 6.0 SCOPE OF WORK The PMOC shall assess and evaluate the adequacy, soundness, and timeliness of the Grantee’s performance of the following: 6.1 Testing of all systems including the following: • Vehicles • Traction Power System (Substations, Contact Rails, Catenary) • Train Control System • Signaling System • Communications System • Operations Control Center • Fare Collection System • Tracks • Stations • Yards and Shops OP 46.5 Readiness for Revenue Operations Revision 0, June 2008 Page 4 of 5
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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5.0 PMOC REVIEW OF PROJECT SPONSOR
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• If no, examine contract files,
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6.3.2 Corrective Action: The Grante
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8.0 APPENDICES 8.1 Sample Review Ce
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comply? 5.3.1.5 Are the vehicle bod
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including: the applicability of Fed
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• Each document addresses the int
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APPENDIX A: CHECKLIST OP Section Is
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orders: 5.6.2.1 Is PDR consistent w
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design-to-budget approach that main
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15) Step the project forward using
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2.2 The New Starts Process New Star
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3.0 OBJECTIVES During the initial e
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7.0 REPORT, PRESENTATION, RECONCILI
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provisions) to make detailed design
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6) Identify any unknown or uncertai
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APPENDIX A Scope Review Checklist E
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o Development of strategies for min
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to then be backfilled or would othe
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• Major or critical work details;
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It is important to select a project
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6.2 Preliminary Document Review Upo
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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APPENDIX B Cost Estimate Review Che
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o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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Construction Risk is subdivided int
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Category or sub‐category cost ele
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with the construction contractor. T
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Management Plan; these recommendati
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etween risk reduction and risk acce
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75% construction 85% 90% constructi
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milestones, the value of expected m
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