FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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plan that ensures the necessary qualified staff will be available to manage and support the Work that is being bid. Financing Plan To ensure that money will be available to pay the Contractor for the Work on a timely basis 7.0 REPORT, PRESENTATION, RECONCILIATION support the project. If transfers of existing staff are planned, investigate who will replace transferred staff. If hiring of new staff is planned, review reasonableness of the hiring schedule relative to salary schedule and availability of staff locally. Review the funds availability in the context of all project requirements to confirm that adequate funds will be available on the schedule called out in the Bid Package. Confirm the current validity of any underlying assumptions associated with the Financing Plan (for example, that borrowing will occur at a given time). The results of the Readiness to Bid the Work for Construction review will be documented in a spot report conforming to the requirements of OP 01. The spot report may also be augmented by oral presentations to <strong>FTA</strong> Region and Headquarters staff as required. An outline of the material to be covered by the spot report is provided below: Executive Summary – Clearly stated conclusions 1. Introduction / Objectives 2. Review procedures and personnel (including capsule of reviewer qualifications) 3. Readiness of Plans and Specifications a. Design quality b. Contract c. QA/QC d. Cost Estimate 4. Consistency with Environmental Document and Project Plan a. Consistency with Environmental Document b. Contacting Plan c. Consistency with Master Schedule d. Consistency with Budget 5. Agency Readiness a. Staffing b. Real estate OP 46.4 Readiness to Bid Construction Work Revision 0, June 2008 Page 5 of 6
c. Third party agreements d. Procurement policies and processes e. Funding availability Conclusions / Mitigation of any shortcomings (detailed, including dates!) OP 46.4 Readiness to Bid Construction Work Revision 0, June 2008 Page 6 of 6
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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5.0 PMOC REVIEW OF PROJECT SPONSOR
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• If no, examine contract files,
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6.3.2 Corrective Action: The Grante
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8.0 APPENDICES 8.1 Sample Review Ce
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comply? 5.3.1.5 Are the vehicle bod
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including: the applicability of Fed
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• Each document addresses the int
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APPENDIX A: CHECKLIST OP Section Is
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orders: 5.6.2.1 Is PDR consistent w
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design-to-budget approach that main
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15) Step the project forward using
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2.2 The New Starts Process New Star
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3.0 OBJECTIVES During the initial e
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7.0 REPORT, PRESENTATION, RECONCILI
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provisions) to make detailed design
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6) Identify any unknown or uncertai
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APPENDIX A Scope Review Checklist E
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o Development of strategies for min
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to then be backfilled or would othe
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• Major or critical work details;
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It is important to select a project
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6.2 Preliminary Document Review Upo
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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APPENDIX B Cost Estimate Review Che
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o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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Construction Risk is subdivided int
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Category or sub‐category cost ele
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with the construction contractor. T
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Management Plan; these recommendati
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etween risk reduction and risk acce
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Page 234 and 235: 4.2 Guidance coordination of platfo
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Page 238 and 239: APPENDIX A FTA Request for Informat
Page 240 and 241: APPENDIX B OP 41 ADA Review - Level
Page 242 and 243: 4.1 Legislative • The Safe, Accou
Page 244 and 245: 4) Cost estimate in year-of-expendi
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Page 250 and 251: d) Assessed safety and security iss
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Page 270 and 271: Table 1, continued: Expected Attrib
Page 272 and 273: • Real Estate Acquisition Managem
Page 276 and 277: performed Quality assurance records
Page 282 and 283: 5.3 Systems/Facilities Integration
Page 284: 6.2 Successful completion and recor
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