FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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Table 1, continued: Expected Attributes of Project Design Plans (Completion of PE/Approval to Enter Final Design) Design Activity Type/Level of Design Detail (for Inclusion in PE Planset) Maintenance Facility Overall site plan (existing and proposed conditions) Grading plans and site cross sections Yard/lot layout, with typical sections Access (roadway, parking) plans Utility plans Demolition, landscaping and irrigation, drainage plans, as appropriate Building/facilities plans, including footprint, basic floor plans (functional space layouts), sections Foundation and foundation section plans Safety and security, fire protection plans Basic equipment lists Traction power (OCS, substation locations) plans for rail systems Other Urban design/general landcaping features Architectural elements (general concepts/objectives) Schedule Activity Type/Level of Schedule Information Final Design All major final design activities indicated. For each design discipline (civil, structural, systems, other) detail provided on scope/main tasks All early permits identified as milestone or more detailed activity if possible Carryover/incomplete activities from PE identified Milestones for 60%, 90% and 100% (or similar) percent complete indicated --Logic ties to predecessor activities shown --Required reviews and approvals indicated Logic ties between other major activities shown Advertise and Bid Construction packages indicated; single activity for advertise/bid acceptable Logic ties provided from design to advertise/bid and from advertise/bid to construction Construction Outline level of detail, including --Each construction package indicated --Five to 15 activities per package, depending upon size Utilities Outline level of detail, including --Which utilities affected by project --Estimated timeframe/duration of utility work --Design detail included in FD section of schedule Real Estate Outline level of detail, including --Several basic activities included for each construction package --Logic ties shown from design to real estate and from real estate to construction Final Testing and Startup Table 2: Expected Attributes of Project Schedule (Completion of PE/Approval to Enter Final Design) Single activity indicating duration and predecessor logic acceptable For phased openings, preliminary detail (e.g., milestones) provided Placeholder for safety certification acceptable Additional detail would be added in other areas as project proceeds until schedule is complete. OP 46.2 Readiness to Enter Final Design Revision 0, June 2008 Page 11 of 11
U.S. DOT Federal Transit Administration TPM-20 Office of Engineering Project Management Oversight Oversight Procedure 46.3 Readiness to Execute or Amend FFGA ______________________________________________________________________________ 1.0 PURPOSE The Full Funding Grant Agreement (FFGA) is a contract between the Grantee and FTA, and details the rights and obligations of both parties relative to the Project. Because of the importance and the binding nature of the FFGA, FTA requires a final review of the Grantee’s readiness to enter into a FFGA or to amend an FFGA. 2.0 BACKGROUND An FFGA creates of contractual obligation on both the federal government and the Grantee with regard to project scope, budget, schedule, funding, and other terms. Execution of a FFGA is the final step in FTA’s approval of a project for implementation. Review of the Grantee’s readiness is part of FTA’s due diligence review prior to execution or modification of the FFGA, and protects FTA’s interests by providing a final check that all of the required predecessor activities have been satisfactorily completed and required project resources are available. The Project Management Oversight Contractor (PMOC) report that is a product of the readiness review becomes part of the package that is provided to Congress in conjunction with Congressional review of the proposed FFGA. 3.0 OBJECTIVES The objective of the review of readiness to execute or amend a FFGA is to confirm that: • All technical aspects of the FFGA are complete and accurate • All required plans and analysis have been satisfactorily prepared and implemented to the extent necessary 4.0 REFERENCES Refer to OP 01. 5.0 PROJECT SPONSOR SUBMITTALS The following are the primary documents required for the review: • Project Management Plan • Bus and Rail Fleet Management Plans • Value Engineering • Final Design • Quality Assurance Program Plan • Document Control Plan OP 46.3 Readiness to Execute or Amend FFGA Revision 0, June 2008 Page 1 of 3
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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5.0 PMOC REVIEW OF PROJECT SPONSOR
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• If no, examine contract files,
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6.3.2 Corrective Action: The Grante
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8.0 APPENDICES 8.1 Sample Review Ce
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comply? 5.3.1.5 Are the vehicle bod
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including: the applicability of Fed
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• Each document addresses the int
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APPENDIX A: CHECKLIST OP Section Is
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orders: 5.6.2.1 Is PDR consistent w
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design-to-budget approach that main
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15) Step the project forward using
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2.2 The New Starts Process New Star
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3.0 OBJECTIVES During the initial e
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7.0 REPORT, PRESENTATION, RECONCILI
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provisions) to make detailed design
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6) Identify any unknown or uncertai
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APPENDIX A Scope Review Checklist E
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o Development of strategies for min
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to then be backfilled or would othe
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• Major or critical work details;
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It is important to select a project
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6.2 Preliminary Document Review Upo
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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APPENDIX B Cost Estimate Review Che
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o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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Construction Risk is subdivided int
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Page 234 and 235: 4.2 Guidance coordination of platfo
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