FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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to FD phase of the project, should be incorporated into the OP 46.2 assessment of readiness to enter final design. • The PMOC shall assess the constructability of the project as defined in the PE design documents. Constructability review procedures are described in OP 16, Design and Constructability Reviews. The results of this review, if performed commensurate with the completion of PE/Entry to FD phase of the project, should be incorporated into the OP 46.2 assessment of readiness to enter final design. • PMOC shall obtain results of completed risk assessments to evaluate the grantee's predicted adherence to the proposed project budget and schedule; risks and opportunities facing the project that should be addressed during the final design phase; the Grantee’s risk management plan and whether it is being implemented as planned; the Grantee’s Project Development Plan; and whether the Grantee has incorporated a risk-based management approach to project development. Risk assessments are to be performed in accordance with OP No. 40. The PMOC may be directed to perform a risk assessment as part of its review of project readiness to enter final design. • The PMOC shall evaluate the content and adequacy of other readiness documents such as the project operations plan, project implementation (contracting) plan, Document Control Plan, Configuration Management Plan, and Change Control Plan. Consistency of these plans with the current scope (engineering plans), schedule and budget is to be confirmed. As a general guide in the performance of tasks in this section the PMOC should also refer to Appendix A, which includes a checklist of activities, milestones, and documentation that should accompany Grantee completion of PE. 7.0 REPORT, PRESENTATION, RECONCILIATION The PMOC shall synthesize the work performed in Section 6.0 into a formal Spot Report(s) following the format and administrative requirements described in OP 01 Reports should include, at minimum, the following information and sections: • Title page, Table of Contents, List of Acronyms • Executive Summary • Introduction/Background • List of PMOCs and Data Sources/Materials • Methodology • Findings and Recommendations • Conclusions • Appendices • References, as appropriate. OP 46.2 Readiness to Enter Final Design Revision 0, June 2008 Page 9 of 11
Table 1: Expected Attributes of Project Design Plans (Completion of PE/Approval to Enter Final Design) Design Activity Type/Level of Design Detail (for Inclusion in PE Planset) Design Criteria Project sponsor accepted design standards and performance requirements Photogrammetry Digitized aerial photogrammetry (aerial photo background; planimetric and topographic mapping) Renderings Photosimulations and/or schematic renderings Guideway Plans Guideway (track/busway/transitway) general notes, standard abbreviations and symbols Guideway key map; horizontal and vertical controls Guideway alignment geometry (plan and profile) Guideway curve data (table and/ included in drawings) Load diagrams for structures (e.g., aerial guideway) Typical sections Guideway drainage plans, including key map, notes and symbols General layouts of (each) grade crossings Maintenance of traffic for special situations Pedestrian crossings Guideway Structures Bridge and wall nomenclature, symbols and abbreviations, and general notes Bridge and wall general plans Bridge foundation, abutment, bent plans, and deck plans Retaining walls, including typical wall sections Tunnel layout plans Tunnel structural plans and typical sections Tunnel excavation plans, approach wall plans and sections Other tunnel detail optional: emergency walkway, groundwater control and tunnel drainage, safety and security, fire protection, communications, lighting, ventilation Stations and Finishes General information, including notes and legend Station layout plans Platform details Grading and drainage plans Utilities, landscaping Access and parking plans, including paving Aerial station plans showing basic structural and architectural elements, including platform details Tunnel (underground) station plans showing structures and basic architectural details, including platform details Right of Way Plans Right of way limits Parcel/property acquisitions and easements, if known Roadways Key map showing roadway plan with signalized and other intersections Roadway plans and profiles Typical sections Drainage plans Signing plans Intersection traffic signal plans Utility Plans Utilities key map, list of owners, symbols, and notes Utilities plans Environmental Mitigation Plans On-site mitigation plans Systems Traction power plans, including location of substations and feeds; OCS layouts, as relevant Train/vehicle control plans, including schematic guideway layout (e.g., circuits/block diagrams) Operations control center plan, including basic layout and space allocations Communications plans, including equipment locations, and provisions for station message signs, phones, cameras, other OP 46.2 Readiness to Enter Final Design Revision 0, June 2008 Page 10 of 11
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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5.0 PMOC REVIEW OF PROJECT SPONSOR
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• If no, examine contract files,
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6.3.2 Corrective Action: The Grante
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8.0 APPENDICES 8.1 Sample Review Ce
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comply? 5.3.1.5 Are the vehicle bod
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including: the applicability of Fed
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• Each document addresses the int
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APPENDIX A: CHECKLIST OP Section Is
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orders: 5.6.2.1 Is PDR consistent w
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design-to-budget approach that main
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15) Step the project forward using
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2.2 The New Starts Process New Star
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3.0 OBJECTIVES During the initial e
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7.0 REPORT, PRESENTATION, RECONCILI
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provisions) to make detailed design
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6) Identify any unknown or uncertai
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APPENDIX A Scope Review Checklist E
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o Development of strategies for min
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to then be backfilled or would othe
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• Major or critical work details;
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It is important to select a project
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6.2 Preliminary Document Review Upo
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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APPENDIX B Cost Estimate Review Che
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o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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Page 218 and 219: Construction Risk is subdivided int
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Page 230 and 231: milestones, the value of expected m
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Page 234 and 235: 4.2 Guidance coordination of platfo
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Page 270 and 271: Table 1, continued: Expected Attrib
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Page 278 and 279: plan that ensures the necessary qua
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