FTA Oversight Procedures - Federal Transit Administration - U.S. ...

• The PMOC shall verify that the Real Estate Acquisition and Relocation Management Plan (RAMP)
meets federal requirements and is in agreement with the project schedule and budget.
o If a real estate acquisition schedule is available, the PMOC shall examine the schedule and
compare it to the master project schedule to ensure that parcel acquisition and availability
for construction are clearly integrated. In many instances, such detail will only become
available during final design itself. When that is the case, the PMOC shall identify the risks
to the schedule of acquisitions and determine if the Grantee has in place processes and
procedures that would support confidence the planned acquisitions can be completed prior
to construction.
o Similar to above, the PMOC shall undertake a review of the Grantee’s technical capacity
and capabilities to implement the real estate acquisition and relocation process. This will
include a thorough review of the Grantee's organization structure and staffing plan and any
consultant agreements undertaken in support of these activities.
RAMP review procedures are defined in OP No. 23, Real Estate Review. The results of this
review, if performed commensurate with the completion of PE/Entry to FD phase of the project,
should be incorporated into this analysis of Grantee technical capacity and capability.
• The PMOC shall examine the Rail Fleet Management Plan (RFMP) and/or the Bus Fleet
Management Plan (BFMP), and verify consistency with the project scope, NEPA documents, and
the project’s Operations Plan.
Fleet Management Plan review procedures are defined in OP No. 25, Fleet Management Plan
Reviews. The results of this review, if performed commensurate with the completion of PE/Entry
to FD phase of the project, should be incorporated into this analysis of Grantee technical capacity
and capability.
• The PMOC shall examine all available third-party agreements deemed necessary to implement the
project.
o The PMOC shall evaluate third-party agreement processes and current status of agreements.
Where agreements are not available, the Grantee should provide an outline or term sheet(s).
When even this information is not available, the needed agreement shall be identified and
the issues and any obstacles to executing the agreements noted.
o Types of agreements and memoranda to be reviewed include, but are not limited to:
- utility relocation agreements (public-water, sewer, etc.)
- intergovernmental agreements (IGA) with local entities
- agreements with railroad companies (design, construction, operating)
- third-party franchise agreements (gas, telephone, cable TV, other communications,
power)
- universities, colleges, other educational institutions agreements
- public/private funding arrangements (including transit-oriented development - TOD).
o The PMOC shall evaluate the framework and content of these agreements to ensure they
conform to the needs of the project.
• The PMOC shall assess the reasonableness and applicability of Value Engineering (VE) studies.
The focus should be on VE recommendations approved by the Grantee and incorporated into the
project. The Grantee should identify why recommendations were or were not approved.
VE review procedures are described in OP No. 39, Value Engineering and Life Cycle Cost
Analysis. The results of this review, if performed commensurate with the completion of PE/Entry
OP 46.2 Readiness to Enter Final Design
Revision 0, June 2008
Page 8 of 11