FTA Oversight Procedures - Federal Transit Administration - U.S. ...

7) Project Schedule
The PMOC should assess the accuracy of the schedule in form and substance. Consider the
durations and logic of the activities in relation to those of other Project Sponsor’s, and the Project
Sponsor’s track record for implementing similar projects with FTA finding. Identify sources of
uncertainty or missing activities on the schedule, and their potential impact on the schedule.
Evaluate the adequacy of the scheduling software for this stage of the project. Identify the potential
cost impacts of the schedule risks.
8) Project Management Plan
The PMOC should evaluate the Project Sponsor’s Project Management Plan (PMP) to assure it
complies with FTA’s guidelines. The plan shall include: project overview; organization and
staffing; project management and controls; planning/conceptual design phase management; final
design phase management; construction phase management; close out phase management; quality
management; risk management; procurement; contract administration; and communications. The
PMP at this stage of project development must have detailed sections of project organization and
staffing, project budget and schedule, quality assurance/quality control, risk management, and
project controls, with supporting procedures as necessary. These procedures include Document
Control Procedures, Change Order Procedures, Material Testing Procedures, Internal Reporting
Procedures, and Operational Testing Procedures. Other sections related to the construction phase
may not require the same level of detail, unless, the Project Sponsor anticipates receiving early
construction packages, through use of the Letter of No Prejudice (LONP).
9) Project Sponsor’s Technical Capacity and Capability
The PMOC should evaluate the Project Sponsor’s capacity and capability to undertake and
successfully complete the PE Phase, through review of the Project Management Plan, relevant
project documents, and interviews with key project team members and stakeholders. The capacity
areas to be evaluated are: management structure; community, political and institutional support;
staff and consultant organization; along with professional skills and experience to effectively
implement the proposed project, in conformance with sound engineering and project management
practices. In particular, review and assess the qualifications of the staff and consultants that have
prepared the documents submitted to date, including conceptual design, cost and schedule.
7.0 REPORT, PRESENTATION, RECONCILIATION
The PMOC shall provide FTA with a written report of its findings, analysis, recommendations,
professional opinions, and a description of the review activities undertaken. After FTA approval, the
PMOC should share the report with the Grantee. In the event that differences of opinion exist between
the PMOC and the Grantee regarding the PMOC’s findings, the FTA may direct the PMOC to
reconcile with the Grantee and provide FTA with a report addendum covering the agreed modifications
by the Grantee and PMOC.
The report formatting requirements of OP-1 apply. When necessary, PMOC shall perform data
analysis and develop data models that meet FTA requirements using Microsoft Office products such as
OP 46.1 LPA Review and Readiness to enter PE
Revision 0, June 2008
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