FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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2006 2007 MONTH Planned per Month Planned To Date Actual per Month APPENDIX A PMOC Name, Task Order No. ___, Grantee Name and Location, Project Name TASK ORDER COST AND HOURS UTILIZATION COST HOURS Actual To Date MONTH Planned per Month Planned To Date Actual per Month Actual To Date AUG $ 775,000 $ 775,000 $ 700,000 $ 700,000 AUG 3700 3700 3800 3800 SEP $ 850,000 $ 1,625,000 $ 850,000 $ 1,550,000 SEP 4400 8100 4750 8550 OCT $ 950,000 $ 2,575,000 $ 900,000 $ 2,450,000 OCT 5500 13600 5500 14050 NOV $ 1,025,000 $ 3,600,000 $ 950,000 $ 3,400,000 NOV 6000 19600 7200 21250 DEC $ 1,185,000 $ 4,785,000 $ 1,050,000 $ 4,450,000 DEC 7000 26600 7900 29150 JAN $ 1,500,000 $ 6,285,000 JAN 8000 34600 FEB $ 1,750,000 $ 8,035,000 FEB 9000 43600 MAR $ 2,000,000 $ 10,035,000 MAR 10000 53600 APR $ 2,250,000 $ 12,285,000 APR 11000 64600 MAY $ 2,000,000 $ 14,285,000 MAY 10000 74600 JUN $ - JUN JUL $ - JUL Tables should incorporate full period of performance for the Task Order. OP 2 PMOC Implementation, <strong>Transit</strong>ion Plans, and Project Status Reporting Revision 0, June 2008 Page A-1
Cost $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 APPENDIX A PMOC Name, TO No. ___, Grantee Name and Location, Project Name TASK ORDER COST UTILIZATION Total Planned Total Actual S/SDBC Planned S/SDBC Actual Aug Sep Oct Nov Dec Jan Feb Mar Apr Month, Year Note: Graph should be scaled to incorporate full period of performance for the Task Order Aug Sep Oct Nov Dec Jan Feb Mar Apr May Total Planned 775,000 850,000 950,000 1,025,000 1,185,000 1,500,000 1,750,000 2,000,000 2,250,000 2,000,000 Total Actual 700,000 850,000 900,000 950,000 1,050,000 S/SDBC Planne 85,000 125,000 150,000 175,000 202,500 275,000 350,000 425,000 575,000 S/SDBC Actual 100,000 115,000 125,000 155,000 177,000 Hours 12000 10000 8000 6000 4000 2000 0 PMOC Name, TO No. ___, Grantee Name and Location, Project Name TASK ORDER HOURS UTILIZATION Total Planned Total Actual S/SDBC Planned S/SDBC Actual Aug Sep Oct Nov Dec Jan Feb Mar Apr May Month, Year Note: Graph should be scaled to incorporate full period of performance for the Task Order Aug Sep Oct Nov Dec Jan Feb Mar Apr May Total Planned 3700 4400 5500 6000 7000 8000 9000 10000 11000 10000 Total Actual 3800 4750 5500 7200 7900 S/SDBC Planne 600 700 900 1100 1350 1500 1850 2100 2400 2100 S/SDBC Actual 500 600 800 900 1180 OP 2 PMOC Implementation, <strong>Transit</strong>ion Plans, and Project Status Reporting Revision 0, June 2008 Page A-2
Page 1 and 2: CLIN# OP# FTA Oversight Procedures
Page 3 and 4: 5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
Page 5 and 6: 6.1.2 Task Orders FTA headquarters
Page 7 and 8: and communications systems; fare co
Page 9 and 10: 7.1 Format Avoid repetition in the
Page 11 and 12: APPENDIX B Sample Task Order ______
Page 13 and 14: APPENDIX D Sample Proposal Format _
Page 15 and 16: U.S. DOT Federal Transit Administra
Page 17 and 18: Management controls are the organiz
Page 19 and 20: 5. Act in a manner consistent with
Page 21 and 22: 5) Introduction to PMOC scope of wo
Page 23: 7.3 Project Status Reporting - Cont
Page 27 and 28: • Legislators, legislative staff
Page 29 and 30: 4.2 FTA Circulars • C5010.1C, Gra
Page 31 and 32: v) develop and implement a force ac
Page 33 and 34: 4.0 REFERENCES The following are th
Page 35 and 36: o PMOC’s opinion of situations an
Page 37 and 38: The report formatting requirements
Page 39 and 40: U.S. DOT Federal Transit Administra
Page 41: APPENDIX A Sample - Lessons Learned
Page 66 and 67: • Recipients with major capital p
Page 68 and 69: follow, have different names for si
Page 70 and 71: documents referenced in the SSMP to
Page 72 and 73: (2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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5.0 PMOC REVIEW OF PROJECT SPONSOR
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• If no, examine contract files,
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6.3.2 Corrective Action: The Grante
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8.0 APPENDICES 8.1 Sample Review Ce
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comply? 5.3.1.5 Are the vehicle bod
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including: the applicability of Fed
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• Each document addresses the int
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APPENDIX A: CHECKLIST OP Section Is
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orders: 5.6.2.1 Is PDR consistent w
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design-to-budget approach that main
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15) Step the project forward using
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2.2 The New Starts Process New Star
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3.0 OBJECTIVES During the initial e
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7.0 REPORT, PRESENTATION, RECONCILI
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provisions) to make detailed design
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6) Identify any unknown or uncertai
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APPENDIX A Scope Review Checklist E
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o Development of strategies for min
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to then be backfilled or would othe
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• Major or critical work details;
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It is important to select a project
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6.2 Preliminary Document Review Upo
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U.S. DOT Federal Transit Administra
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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APPENDIX B Cost Estimate Review Che
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o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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Construction Risk is subdivided int
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Category or sub‐category cost ele
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with the construction contractor. T
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Management Plan; these recommendati
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etween risk reduction and risk acce
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75% construction 85% 90% constructi
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milestones, the value of expected m
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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