FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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communicate with the vehicle manufacturer about its design, manufacture feasibility and timing; or to ensure that a realistic schedule is produced in a reasonable period so that opportunities for action are not foreclosed. Review the Project Sponsor’s package outlining its proposed method to meet the DOT’s ADA regulations concerning level boarding for all stations. 6.3 Final Design, FFGA, Construction, Revenue Operations Upon a determination of feasibility by FTA, review the project’s plans and specifications, and conduct site visits during construction and revenue operations to verify compliance with the Project Sponsor’s approved level boarding solution for all stations. 6.4 General Information Concept of “undue burden” Additional costs associated with achieving level boarding are generally not a factor in the DOT’s determination of feasibility. However, if these costs become so high that they create an “undue burden” to the Project Sponsor, these costs would be considered in the DOT’s determination of feasibility. (Undue burden means that some burden is “due” or expected of the Project Sponsor. An increase to costs may not rise to the level of undue burden or infeasibility.) There is no specific cost threshold for an “undue” burden. DOT’s Level Boarding Team DOT’s Level Boarding Team includes representatives from OST, FTA and FRA. The primary points of contacts are as follows: • OST: Assistant General Counsel for Regulation and Enforcement, Office of General Counsel 202-366-4723 • FTA: Director, Office of Civil Rights, 202-366-4018 Chief Counsel, Office of Chief Counsel, 202-366-4063 Associate Administrator, Office of Program Management, 202-366-4020 Associate Administrator, Office of Planning & Environment, 202-366-4033 • FRA: Program Manager, Railroad Operations, Office of Railroad Development, 202-493-6381 Program Manager, Environmental Programs, Office of Railroad Development, 202-366-6381 Associate Administrator, Office of Railroad Development, 202-493-6381 The Level Boarding Team is a valuable resource that can help the Project Sponsor, PMOC, FTA regional and headquarters staff (i.e., New Starts Team members) identifies and resolves level boarding issues. Failure to communicate with the Level Boarding Team can result in project delays (usually at the most inopportune time). The determination of feasibility or infeasibility of the Project Sponsor’s level boarding proposal will be made by FTA after recommendations from FRA and DOT. OP 41 ADA Review – Level Boarding for Commuter Rail Revision 0, June 2008 Page 5 of 6
7.0 REPORT, PRESENTATION, RECONCILIATION The PMOC shall provide FTA with a written report of its findings, analysis, recommendations, professional opinions, and a description of the review activities undertaken. After FTA approval, the PMOC should share the report with the Grantee. In the event that differences of opinion exist between the PMOC and the Grantee regarding the PMOC’s findings, FTA may direct the PMOC to reconcile with the Grantee and provide FTA with a report addendum covering the agreed modifications by the Grantee and PMOC. The report formatting requirements of OP-1 apply. When necessary, PMOC shall perform data analysis and develop data models that meet FTA requirements using Microsoft Office products such as Excel and Word and use FTA-templates when provided. The PMOC may add other software as required but documentation and report data shall be made available to FTA. OP 41 ADA Review – Level Boarding for Commuter Rail Revision 0, June 2008 Page 6 of 6
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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5.0 PMOC REVIEW OF PROJECT SPONSOR
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• If no, examine contract files,
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6.3.2 Corrective Action: The Grante
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8.0 APPENDICES 8.1 Sample Review Ce
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comply? 5.3.1.5 Are the vehicle bod
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US DOT Federal Transit Administrati
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including: the applicability of Fed
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• Each document addresses the int
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APPENDIX A: CHECKLIST OP Section Is
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orders: 5.6.2.1 Is PDR consistent w
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design-to-budget approach that main
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15) Step the project forward using
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2.2 The New Starts Process New Star
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3.0 OBJECTIVES During the initial e
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7.0 REPORT, PRESENTATION, RECONCILI
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provisions) to make detailed design
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6) Identify any unknown or uncertai
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APPENDIX A Scope Review Checklist E
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o Development of strategies for min
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to then be backfilled or would othe
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• Major or critical work details;
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It is important to select a project
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6.2 Preliminary Document Review Upo
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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APPENDIX B Cost Estimate Review Che
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o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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Page 200 and 201: 3.0 OBJECTIVES FTA’s objective is
Page 202 and 203: E) Lead times and durations for equ
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Page 234 and 235: 4.2 Guidance coordination of platfo
Page 238 and 239: APPENDIX A FTA Request for Informat
Page 240 and 241: APPENDIX B OP 41 ADA Review - Level
Page 242 and 243: 4.1 Legislative • The Safe, Accou
Page 244 and 245: 4) Cost estimate in year-of-expendi
Page 248 and 249: • Project Schedule (Master Schedu
Page 250 and 251: d) Assessed safety and security iss
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Page 270 and 271: Table 1, continued: Expected Attrib
Page 272 and 273: • Real Estate Acquisition Managem
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Page 282 and 283: 5.3 Systems/Facilities Integration
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