FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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milestones, the value of expected mitigation at this milestone measured by comparing the change in values forecasted by model at this and the previous milestone. An example statement in this subsection is: “For this milestone, the risk model forecasts a mean value of $664.1 million and a variance of $92.1 million, compared to $729.0 million and $107.3 million, respectively, from the Q3 2006 baseline milestone. Thus, the expected value of “perfect” mitigation at Q4 2006 – Entry into Final Design is equal to $64.9 million in mean value and $15.2 million in variance.” • Basis for Project Risk Treatment Status. • Primary Mitigation: Time phased, or scheduled mitigation with milestones. • Inclusive of PMP or other management plan sub‐deliverables. • Such mitigation scope shall be segregated by Requirements, Design, Market/bid, Geotechnical/Utility Construction, Mid Range Coordination Construction, and Start up. Further, Risk Elements within this segregation will be uniquely identified for tracing disposition that will preserve the characteristic as a requirements risk, etc. • There shall be a data table that presents the effect of mitigatable components of cost estimate adjustments and entrance and exit beta values as well as the associated mitigation scope element. • Reported reductions of risk in the form of Beta cannot be combined. An example is reporting a reduction in Beta for both requirements and design risk instead of separate reporting and disposition. • Secondary Mitigation: Event based or “triggered” mitigation. • Qualifying events. • Tertiary Mitigation: recharge activities. • Basis for surveillance plan activities and outcomes. • Plan for testing the implementation and effectiveness of Grantee mitigation measures and external effects on the <strong>Federal</strong> project. • Conclusion. • Appendices as required, including Risk Register Summary and Analysis The purpose of this section is to present the level 3 model and forecast as well as contractor’s analysis, inclusive of parameter specifications from the level 1 model. This section shall also present an integrated discussion of cost and schedule risk for the OP 40 Risk Assessment and Mitigation Review Revision 0, June 2008 Page 15 of 16
project as well as the top ten cost and schedule risks. • Appendix: Grantee Project Data This section shall identify and characterize the grantee’s structure and quality of the grantee’s project data reviewed for the spot report or other deliverables. The intent is to determine the extent, nature, detail and quality of the grantee project data and the steps the PMO contractor took to determine its value. The contractor shall identify and discuss that grantee or third party data it accepted without adjustment. 8.0 SUBDELIVERABLES: In addition to the primary deliverable(s) listed above, the PMOC shall deliver the following sub‐ deliverables. The <strong>FTA</strong> work order manager or COTR may also add to this list by written direction. 8.1 Scope Review Checklists for Design and Construction Reviews. 8.2 Recommendations for Conditional Approval to Enter PE/FD 8.3 Recommendations for Project Development Agreement/FFGA. OP 40 Risk Assessment and Mitigation Review Revision 0, June 2008 Page 16 of 16
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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5.0 PMOC REVIEW OF PROJECT SPONSOR
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• If no, examine contract files,
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6.3.2 Corrective Action: The Grante
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8.0 APPENDICES 8.1 Sample Review Ce
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comply? 5.3.1.5 Are the vehicle bod
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US DOT Federal Transit Administrati
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including: the applicability of Fed
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• Each document addresses the int
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APPENDIX A: CHECKLIST OP Section Is
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orders: 5.6.2.1 Is PDR consistent w
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design-to-budget approach that main
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15) Step the project forward using
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2.2 The New Starts Process New Star
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3.0 OBJECTIVES During the initial e
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7.0 REPORT, PRESENTATION, RECONCILI
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provisions) to make detailed design
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6) Identify any unknown or uncertai
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APPENDIX A Scope Review Checklist E
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o Development of strategies for min
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to then be backfilled or would othe
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• Major or critical work details;
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It is important to select a project
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6.2 Preliminary Document Review Upo
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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Page 234 and 235: 4.2 Guidance coordination of platfo
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Page 238 and 239: APPENDIX A FTA Request for Informat
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Page 242 and 243: 4.1 Legislative • The Safe, Accou
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Page 250 and 251: d) Assessed safety and security iss
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Page 272 and 273: • Real Estate Acquisition Managem
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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