FTA Oversight Procedures - Federal Transit Administration - U.S. ...
FTA Oversight Procedures - Federal Transit Administration - U.S. ... FTA Oversight Procedures - Federal Transit Administration - U.S. ...
75% construction 85% 90% construction 90% 6.7 Specialized Risk Products As part of an individual work order, the FTA may direct the PMOC to develop specialized risk management products for cost and/or schedule, on a non‐recurring basis. Examples of such products are PMO reviews of grantee management deliverables produced in conformance with approved project management plans or sub plans such as risk management plans, contingency management plans, etc. 6.8 Recurring Risk Products As part of an individual work order, FTA may direct the PMOC to develop risk management products for cost and/or schedule, on a recurring or periodic basis such as supplements to the Monitoring reports. 7.0 REPORT, PRESENTATION, RECONCILIATION Prepare a written report in the format discussed below. Attach the sponsor’s most current SCC estimate, schedule, and other related documents. Embed references to, or exhibits from, Grantee’s estimate, schedule or other documents to explain your analysis, findings, and recommendations. Present the findings, conclusions and recommendations to FTA headquarters and regional staff and the Grantee either in a teleconference or in person. In an extended working session, reconcile findings and conclusions with the Grantee so that disagreements, if any, are reconciled to the extent possible. Integrate and summarize available information and data for the project, providing professional opinion, analysis, information, data and descriptive text in an accessible and understandable format. Opinions shall be supported by data tables prepared in a professional manner 7.1 Reporting Format Reference the general requirements contained in OP‐01. 7.2 Report Contents and Format Unless otherwise directed by the FTA work order manager or COTR, the delivered report will be sectioned as follows: Table of Contents Utilize (in MS Word) an automatically‐created Table of Contents, with sections hyperlinked back to table of contents; including appendices. List of Figures and Tables Executive Summary OP 40 Risk Assessment and Mitigation Review Revision 0, June 2008 Page 13 of 16
Project Background Project descriptions and data shall be consistent with the Monitoring report guidance, current monitoring report and the most recent FTA New Start profile. Notwithstanding the foregoing, the work order manager may direct the contractor to use an identifiable draft version of these materials. Ridership shall include peak hour ridership data. Sub‐sectioning shall also include Guideway Components, Project Delivery Method, proposed Contract Packaging Strategy and, as applicable, Master Planning for the Corridor. Methodology This purpose of this section is to describe the PMOC’s methodology used to deliver the sampling plan, risk management products with separate sections for risk assessment, and mitigation forecasts. This shall present, discuss, and thoroughly demonstrate the contractor’s approach to developing the 10th percentile estimates. Subsection as appropriate, divided into subtasks. Risk Identification for SCC/Baseline Cost Estimate Units The purpose of this section is to present a synopsis of the capacity, scope, cost, schedule and contingency findings in other PGs. Present the cost estimate adjustments and selection of beta values for the Category Cost Risk Assessment; cost estimate adjustments shall identify whether there are mitigatable components. The Contractor shall present detailed data and analysis in a separate appendix as necessary in order to maintain readability of the report. All recommendations shall be adequately supported with analysis and rationales as well as identifying the current project status and timeframe of the baseline. The analysis shall be consistent with the Risk Mitigation structure and segregate risks into requirements, design, market and construction risk sub sections. A Risk Register shall be delivered as a separate appendix in the form of Excel or Access data tables. Risk Management Baseline The purpose of this section is to present the contractor’s initial Project Cost Risk Assessment, for comparison, throughout the future phases of the project. Risk Mitigation Framework The purpose of this section is to present the contractor’s recommendation for specific risk mitigation/transfer/sharing efforts by the grantee to reduce the perceived risks and potential variability of costs through each of the project milestones. The PMOC’s narrative should allow FTA management and the Grantee to maintain focus upon these risk mitigation/transfer/sharing efforts as the means to maintain the baseline cost estimate and avoid the potential cost escalation from these potential project risks. A subsection shall be included for each Mitigation Milestone that addresses: • Basis for Project Risk Status forecast. • Requirements risk status, Design risk status, Market/bid Risk status, Geotechnical/Utility Construction Risk status, Mid Range Coordination Construction Risk status and Start up risk. • Mitigation Objectives • The PMOC shall present its model‐based simulation of grantee implementation (expected outcomes achieved) of all identified mitigation activities/deliverables at each of the OP 40 Risk Assessment and Mitigation Review Revision 0, June 2008 Page 14 of 16
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75% construction 85%<br />
90% construction 90%<br />
6.7 Specialized Risk Products<br />
As part of an individual work order, the <strong>FTA</strong> may direct the PMOC to develop specialized risk<br />
management products for cost and/or schedule, on a non‐recurring basis. Examples of such<br />
products are PMO reviews of grantee management deliverables produced in conformance with<br />
approved project management plans or sub plans such as risk management plans, contingency<br />
management plans, etc.<br />
6.8 Recurring Risk Products<br />
As part of an individual work order, <strong>FTA</strong> may direct the PMOC to develop risk management<br />
products for cost and/or schedule, on a recurring or periodic basis such as supplements to the<br />
Monitoring reports.<br />
7.0 REPORT, PRESENTATION, RECONCILIATION<br />
Prepare a written report in the format discussed below. Attach the sponsor’s most current SCC<br />
estimate, schedule, and other related documents. Embed references to, or exhibits from, Grantee’s<br />
estimate, schedule or other documents to explain your analysis, findings, and recommendations.<br />
Present the findings, conclusions and recommendations to <strong>FTA</strong> headquarters and regional staff and<br />
the Grantee either in a teleconference or in person. In an extended working session, reconcile<br />
findings and conclusions with the Grantee so that disagreements, if any, are reconciled to the extent<br />
possible.<br />
Integrate and summarize available information and data for the project, providing professional<br />
opinion, analysis, information, data and descriptive text in an accessible and understandable<br />
format. Opinions shall be supported by data tables prepared in a professional manner<br />
7.1 Reporting Format<br />
Reference the general requirements contained in OP‐01.<br />
7.2 Report Contents and Format<br />
Unless otherwise directed by the <strong>FTA</strong> work order manager or COTR, the delivered report will be<br />
sectioned as follows:<br />
Table of Contents Utilize (in MS Word) an automatically‐created Table of Contents, with sections<br />
hyperlinked back to table of contents; including appendices.<br />
List of Figures and Tables<br />
Executive Summary<br />
OP 40 Risk Assessment and Mitigation Review<br />
Revision 0, June 2008<br />
Page 13 of 16
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