FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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management labor and profit/fee. Such characterizations shall be adequately supported with analysis and rationales. The second subsection shall assess, evaluate and estimate the effective mitigation capacity of the subject contract package pricing/compensation components. Data shall be presented in a tabular format as applicable. Review and Analysis of Transferred Project Risk Mapping The section shall identify and characterize the project risk set that is identified as being allocated to the third party contract using Grantee or PMOC developed risk sets such as OP-40 models. Such characterizations shall be adequately supported with analysis and rationales. The objective is to present <strong>FTA</strong> with an estimate of the aggregate amount of eligible risk that is being transferred in terms of its expected value as well as what amount of residual risk is still being retained by the Grantee. Data shall be presented in a tabular format as applicable. Review and Analysis of Transfer Rate This first subsection shall present those transferred risks that the PMOC found occurred in the range of 25-75%. The PMOC shall estimate the aggregate amount of Grantee risk for this class relative to the cost of the contracted mitigation capacity. The second subsection shall present those transferred risks that the PMOC found occurred in the range of less than 25%. The PMOC shall estimate the aggregate amount of Grantee risk for this class relative to the cost of the contracted mitigation capacity. The third subsection shall present those transferred risks that the PMOC found occurred in the range of more than 75% with special attention to those risks transferred at greater than 100%. The PMOC shall estimate the aggregate amount of Grantee risk for this class relative to the cost of the contracted mitigation capacity. Again, with special attention to those risks transferred above 100%. Data shall be presented in a tabular format as applicable. Review and Analysis of Value to Project This section shall identify and characterize the PMOC’s opinion as to the value of the project risk set that is identified as being allocated to third party contracts. Such characterizations shall be adequately supported with analysis and rationales. The objective is to present <strong>FTA</strong> with an estimate of the aggregate transfer rate and its effectiveness as well as what amount of residual risk is being retained by the Grantee. The PMOC shall also make recommendations as to the way in which this value can be increased or its associated cost can be decreased. Data shall be presented in a tabular format as applicable. Conclusion OP 35 Project Contingency and Contract Package Review Revision 0, June 2008 Page 9 of 10
Recommendations • Scope Review checklists for design and construction reviews. • Recommendations for Conditional Approval to Enter PE/FD • Recommendations for Project Development Agreement/FFGA. Appendix A: Grantee Project Data This section shall identify and characterize the Grantee’s structure and quality of the Grantee’s project data reviewed for the spot report or other deliverables. The intent is to determine the extent, nature, detail and quality of the Grantee project data and the steps the PMOC took to determine its value. The PMOC shall identify, and discuss that Grantee or third party data it accepted without adjustment. Appendix B: Methodology This purpose of this section is to describe the PMOC’s methodology. Include other appendices as necessary or directed. OP 35 Project Contingency and Contract Package Review Revision 0, June 2008 Page 10 of 10
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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5.0 PMOC REVIEW OF PROJECT SPONSOR
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• If no, examine contract files,
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6.3.2 Corrective Action: The Grante
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8.0 APPENDICES 8.1 Sample Review Ce
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comply? 5.3.1.5 Are the vehicle bod
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US DOT Federal Transit Administrati
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including: the applicability of Fed
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• Each document addresses the int
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APPENDIX A: CHECKLIST OP Section Is
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orders: 5.6.2.1 Is PDR consistent w
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design-to-budget approach that main
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15) Step the project forward using
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2.2 The New Starts Process New Star
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3.0 OBJECTIVES During the initial e
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7.0 REPORT, PRESENTATION, RECONCILI
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provisions) to make detailed design
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6) Identify any unknown or uncertai
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APPENDIX A Scope Review Checklist E
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Page 208 and 209: orders may direct the PMOC to reeva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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