FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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EXHIBIT D-1: PROJECT COST ESTIMATE CLASSIFICATION DRAFT Percent Of Total 60 ROW, LAND, EXISTING 0.0% 0.0% 50.0% 9.1% 50.0% 90.9% IMPROVEMENTS 9.40 RM - $ - 2 $ 2,107,818 2 $ 21,078,182 4 $ 23,186,000 Drawings / Specifications $ - $ - $ - - $ - 0.0% 0.0% Schedule (Includes Escalation) $ - 1 $ 107,818 1 $ 1,078,182 2 $ 1,186,000 50.0% 5.1% Design Report $ - 1 $ 2,000,000 1 $ 20,000,000 2 $ 22,000,000 50.0% 94.9% GCs $ - $ - $ - - $ - 0.0% 0.0% Percent Of Total 0.0% 0.0% 50.0% 9.1% 50.0% 90.9% 70 VEHICLES (number) A - $ - 2 $ 1,475,182 2 $ 14,751,818 4 $ 16,227,000 30 00 Drawings / Specifications $ - $ - $ - - $ - 0.0% 0.0% Schedule (Includes Escalation) $ - 1 $ 224,182 1 $ 2,241,818 2 $ 2,466,000 50.0% 15.2% Design Report - $ - 1 $ 1,251,000 1 $ 12,510,000 2 $ 13,761,000 50.0% 84.8% GCs $ - $ - $ - - $ - 0.0% 0.0% Percent Of Total 0.0% 0.0% 80.0% 89.3% 20.0% 10.7% 80 PROFESSIONAL SERVICES RM - $ - 8 $ 72,996,814 2 $ 8,779,666 10 $ 81,776,479 940 Drawings / Specifications $ - $ - - $ - 0.0% 0.0% Schedule (Includes Escalation) $ - 1 $ 6,482,377 1 $ 779,666 2 $ 7,262,043 20.0% 8.9% Design Report - $ - 7 $ 66,514,437 1 $ 8,000,000 8 $ 74,514,437 80.0% 91.1% GCs $ - $ - - $ - 0.0% 0.0% 90 UNALLOCATED CONTINGENCY - $ - 2 $ 21,342,960 - $ - 2 $ 21,342,960 Drawings / Specifications - $ - 0.0% 0.0% Schedule (Includes Escalation) 1 $ 2,721,995 1 $ 2,721,995 50.0% 12.8% Design Report 1 $ 18,620,965 1 $ 18,620,965 50.0% 87.2% GCs - $ - 0.0% 0.0% 100 FINANCE CHARGES - $ - - $ - - $ - - $ - Drawings / Specifications - $ - Schedule (Includes Escalation) - $ - Design Report - $ - GCs - $ - Percent Of Total 62.5% 26.4% 16.4% 41.7% 21.1% 31.9% Grand Totals 9.40 RM 397 $118,239,340 104 $186,476,946 134 $142,905,904 635 $447,622,189 OP 33 Capital Cost Estimate Review Revision 0, June 2008 Page D-14
US DOT Federal Transit Administration TPM-20 Office of Engineering Project Management Oversight Oversight Procedure 34 Project Schedule Review _________________________________________________________________________________ 1.0 PURPOSE The purpose of this oversight procedure is to identify, characterize and describe the state of sponsor’s scheduling process and schedule documents against sound engineering practices and project goals. FTA’s intent is to accomplish its oversight mission with deliverables that evaluate the completeness, consistency and adequacy of the sponsor’s Project Management Plan and supporting documents and to make recommendations to the sponsor on redirecting or reprioritizing its efforts to correct any inadequately defined areas. OP‐34 deliverables are intended to provide evaluation of a critical aspect of the effectiveness and efficiency of the sponsor’s project implementation during any phase of the project life cycle, including design and execution. This and similar evaluations are important considerations in determining funding recommendations. 2.0 BACKGROUND The concept in the schedule review is to identify, characterize and describe each critical element in a project schedule. Sound scheduling provides for sound project planning. Schedule reviews also develop an understanding of factors impacting project risk and thereby assisting in successful execution of the sponsor’s project. The operative concept in the schedule review and associated tools such as OP‐40, is to identify, characterize and precisely describe each critical element in the project schedule. If this is performed as part of preparing a project execution strategy product such FTA’s OP‐20, the schedule review allows the Contractor to quickly develop factors impacting project risk and thereby, establish recommendations for successful execution of the Grantee’s project. OP‐34 deliverables are intended to be fully sufficient to evaluate the effectiveness and efficiency of the Grantee’s project implementation during any phase of the project life cycle, inclusive of the basis for initial Grantee project recommendations, and the basis of the project design and construction execution. These deliverables should assess the overall progress of the program, utilizing engineering methods and judgments based on fundamental concepts and practices such as earned value. These reviews are valuable to uncover any variances from the Full Funding Grant Agreement (FFGA), including variances in physical percentage completion and rates of expenditures. OP 34 Project Schedule Review Revision 0, June 2008 Page 1 of 7
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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5.0 PMOC REVIEW OF PROJECT SPONSOR
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• If no, examine contract files,
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6.3.2 Corrective Action: The Grante
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8.0 APPENDICES 8.1 Sample Review Ce
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comply? 5.3.1.5 Are the vehicle bod
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US DOT Federal Transit Administrati
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including: the applicability of Fed
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• Each document addresses the int
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APPENDIX A: CHECKLIST OP Section Is
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orders: 5.6.2.1 Is PDR consistent w
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Page 152 and 153: 2.2 The New Starts Process New Star
Page 154 and 155: 3.0 OBJECTIVES During the initial e
Page 156 and 157: 7.0 REPORT, PRESENTATION, RECONCILI
Page 158 and 159: provisions) to make detailed design
Page 160 and 161: 6) Identify any unknown or uncertai
Page 162 and 163: APPENDIX A Scope Review Checklist E
Page 164 and 165: o Development of strategies for min
Page 166 and 167: to then be backfilled or would othe
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Page 170 and 171: It is important to select a project
Page 172 and 173: 6.2 Preliminary Document Review Upo
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Page 176 and 177: o Level 4: Subdivide Level 3 as fol
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Page 180 and 181: APPENDIX B Cost Estimate Review Che
Page 182 and 183: o Confirm that cost estimates are b
Page 184 and 185: 12) Appendices a) Grantee Project I
Page 186 and 187: This sample of 118 cost items was s
Page 188 and 189: consistently accurate. In addition,
Page 190 and 191: SCC-10.02 Earth Excavation Although
Page 192 and 193: The scope review identifies risk in
Page 194 and 195: • Producer Price Index (PPI) - Th
Page 196 and 197: APPENDICES PROJECT COST ESTIMATE ([
Page 200 and 201: 3.0 OBJECTIVES FTA’s objective is
Page 202 and 203: E) Lead times and durations for equ
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Page 206 and 207: US DOT Federal Transit Administrati
Page 208 and 209: orders may direct the PMOC to reeva
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Page 212 and 213: degree of understanding among the p
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Page 216 and 217: US DOT Federal Transit Administrati
Page 218 and 219: Construction Risk is subdivided int
Page 220 and 221: Category or sub‐category cost ele
Page 222 and 223: with the construction contractor. T
Page 224 and 225: Management Plan; these recommendati
Page 226 and 227: etween risk reduction and risk acce
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Page 230 and 231: milestones, the value of expected m
Page 234 and 235: 4.2 Guidance coordination of platfo
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Page 238 and 239: APPENDIX A FTA Request for Informat
Page 240 and 241: APPENDIX B OP 41 ADA Review - Level
Page 242 and 243: 4.1 Legislative • The Safe, Accou
Page 244 and 245: 4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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