FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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APPENDICES PROJECT COST ESTIMATE ([date of estimate]) Exhibit D-1 summarizes the [Grantee’s] Project cost estimate, dated June 2, 2006, by <strong>FTA</strong> Standard Cost Categories. As of the writing of this report, a more recent cost estimate has been provided by [Grantee], dated June 6, 2006, which decreased the Preliminary Engineering budget (SCC-80) by [$XX] million. This consequently decreased the contingencies (SCC-90) and escalation (SCC-100) costs. However, the PMOC cost review was performed on the June 2, 2006 Grantee cost estimate and its backup documentation. OP 33 Capital Cost Estimate Review Revision 0, June 2008 Page D-12
EXHIBIT D-1: PROJECT COST ESTIMATE CLASSIFICATION DRAFT Quant Lump Sum / Perce Perce Estimate Classification ity UM n Unit Pricing n CER n Allowance Σn Total nt n nt $ Percent Of Total 10 GUIDEWAY & TRACK 88.7% 43.0% 1.4% 22.4% 10.0% 34.6% ELEMENTS (route miles) 9.40 RM 258 $ 73,570,533 4 $ 38,348,813 29 $ 59,196,427 291 $171,115,773 Drawings / Specifications 257 $ 63,214,438 3 $ 32,950,675 260 $ 96,165,113 89.3% 56.2% Schedule (Includes Escalation) 1 $ 10,356,094 1 $ 5,398,138 1 $ 8,332,735 3 $ 24,086,968 1.0% 14.1% Design Report $ - $ - 28 $ 50,863,692 28 $ 50,863,692 9.6% 29.7% GCs $ - $ - - $ - 0.0% 0.0% Percent Of Total 20 STATIONS, STOPS, 54.3% 28.1% 11.4% 18.0% 34.3% 53.8% TERMINALS, INTERMODAL 11.00 EA 19 $ 7,299,565 4 $ 4,683,534 12 $ 13,967,320 35 $ 25,950,418 Drawings / Specifications 18 $ 6,272,000 3 $ 4,024,229 21 $ 10,296,229 60.0% 39.7% Schedule (Includes Escalation) 1 $ 1,027,565 1 $ 659,304.4 1 $ 1,966,190 3 $ 3,653,059 8.6% 14.1% Design Report $ - $ - 11 $ 12,001,130 11 $ 12,001,130 31.4% 46.2% GCs $ - $ - - $ - 0.0% 0.0% Percent Of Total 30 SUPPORT FACILITIES: YARDS, 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% SHOPS, ADMIN. BLDGS 9.40 RM - $ - - $ - - $ - - $ - Drawings / Specifications $ - - $ - Schedule (Includes Escalation) $ - $ - $ - - $ - Design Report $ - $ - $ - - $ - GCs $ - $ - - $ - Percent Of Total 48.3% 42.1% 32.8% 47.9% 18.9% 10.0% 40 SITEWORK & SPECIAL CONDITIONS 9.40 RM 115 $ 34,909,305 78 $ 39,674,285 45 $ 8,243,518 238 $ 82,827,108 $ $ $ $ $ $ $ $ Drawings / Specifications 114 $ 29,995,357 77 $ 34,089,602 44 $ 7,083,134 235 $ 71,168,093 98.7% 85.9% Schedule (Includes Escalation) 1 $ 4,913,948 1 $ 5,584,682 1 $ 1,160,385 3 $ 11,659,015 1.3% 14.1% Design Report $ - - $ - 0.0% 0.0% GCs $ - - $ - 0.0% 0.0% Percent Of Total 9.8% 9.8% 7.8% 23.2% 82.4% 67.0% 50 SYSTEMS 9.40 RM 5 $ 2,459,937 4 $ 5,847,541 42 $ 16,888,973 51 $ 25,196,451 Drawings / Specifications 4 $ 2,113,650 - $ - - $ - 4 $ 2,113,650 7.8% 8.4% Schedule (Includes Escalation) 1 $ 346,287 1 $ 823,163 1 $ 2,377,473 3 $ 3,546,923 5.9% 14.1% Design Report $ - 3 $ 5,024,379 41 $ 14,511,500 44 $ 19,535,879 86.3% 77.5% GCs $ - $ - $ - - $ - 0.0% 0.0% OP 33 Capital Cost Estimate Review Revision 0, June 2008 Page D-13
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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5.0 PMOC REVIEW OF PROJECT SPONSOR
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• If no, examine contract files,
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6.3.2 Corrective Action: The Grante
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8.0 APPENDICES 8.1 Sample Review Ce
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comply? 5.3.1.5 Are the vehicle bod
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US DOT Federal Transit Administrati
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including: the applicability of Fed
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• Each document addresses the int
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APPENDIX A: CHECKLIST OP Section Is
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Page 148 and 149: design-to-budget approach that main
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Page 152 and 153: 2.2 The New Starts Process New Star
Page 154 and 155: 3.0 OBJECTIVES During the initial e
Page 156 and 157: 7.0 REPORT, PRESENTATION, RECONCILI
Page 158 and 159: provisions) to make detailed design
Page 160 and 161: 6) Identify any unknown or uncertai
Page 162 and 163: APPENDIX A Scope Review Checklist E
Page 164 and 165: o Development of strategies for min
Page 166 and 167: to then be backfilled or would othe
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Page 170 and 171: It is important to select a project
Page 172 and 173: 6.2 Preliminary Document Review Upo
Page 174 and 175: U.S. DOT Federal Transit Administra
Page 176 and 177: o Level 4: Subdivide Level 3 as fol
Page 178 and 179: • Is integrated with and makes ad
Page 180 and 181: APPENDIX B Cost Estimate Review Che
Page 182 and 183: o Confirm that cost estimates are b
Page 184 and 185: 12) Appendices a) Grantee Project I
Page 186 and 187: This sample of 118 cost items was s
Page 188 and 189: consistently accurate. In addition,
Page 190 and 191: SCC-10.02 Earth Excavation Although
Page 192 and 193: The scope review identifies risk in
Page 194 and 195: • Producer Price Index (PPI) - Th
Page 198 and 199: EXHIBIT D-1: PROJECT COST ESTIMATE
Page 200 and 201: 3.0 OBJECTIVES FTA’s objective is
Page 202 and 203: E) Lead times and durations for equ
Page 204 and 205: activity durations. Critical path f
Page 206 and 207: US DOT Federal Transit Administrati
Page 208 and 209: orders may direct the PMOC to reeva
Page 210 and 211: Design‐Build or CM‐GC), the pro
Page 212 and 213: degree of understanding among the p
Page 214 and 215: management labor and profit/fee. Su
Page 216 and 217: US DOT Federal Transit Administrati
Page 218 and 219: Construction Risk is subdivided int
Page 220 and 221: Category or sub‐category cost ele
Page 222 and 223: with the construction contractor. T
Page 224 and 225: Management Plan; these recommendati
Page 226 and 227: etween risk reduction and risk acce
Page 228 and 229: 75% construction 85% 90% constructi
Page 230 and 231: milestones, the value of expected m
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Page 234 and 235: 4.2 Guidance coordination of platfo
Page 236 and 237: communicate with the vehicle manufa
Page 238 and 239: APPENDIX A FTA Request for Informat
Page 240 and 241: APPENDIX B OP 41 ADA Review - Level
Page 242 and 243: 4.1 Legislative • The Safe, Accou
Page 244 and 245: 4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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