FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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12) Appendices a) Grantee Project Information - Identify and characterize the structure and quality of the project information. Examine the extent, nature, detail and quality of the information and the steps the PMOC took to determine its value. Identify and discuss Grantee or third party information and indicate whether the PMOC accepted the information with or without adjustment. b) Grantee’s Project Cost Estimate c) Project Cost Estimate Classification d) Detailed Cost Item Review e) Detailed listing of identified risks f) Other appendices as necessary or directed. OP 33 Capital Cost Estimate Review Revision 0, June 2008 Page C-2
APPENDIX D Sample Report TABLE OF CONTENTS Etc. METHODOLOGY The PMOC received the detailed cost estimates that sponsor had completed on the project as of [date]. The cost values in this report are based on this version of the cost estimate, and a summary by <strong>FTA</strong> Standard Cost Category is provided as Exhibit D-1. This cost estimate reflects the level of design completed through [project stage]. This estimate includes the cost build-up at the [item or element] level of detail. The individual item cost estimates were calculated from a corresponding quantity and unit cost estimate based on the level of project definition or design to date. There are also lump sum and cost estimating relationship line items for additional individual line items. The reviewer found that there was a sufficient amount of documentation included in the cost estimate to determine its development and to incorporate that data into the review process and analysis results. The PMOC utilized a population stratification and sampling technique to select the individual cost items from this cost estimate to effectively achieve the objectives of this risk assessment. The purpose of the proposed cost item sampling plan is two-fold: 1) to assure that the estimate is based on readily identifiable assumptions and reliable data, and 2) to use the results of the sample review to identify potential risk factors, and subsequently, their potential cost impact. The required criteria will include completeness, unit cost basis, and unit cost and quantity reasonableness. Potential cost escalation within each cost item will require some response from the sponsor from re-estimation or redesign, to mitigation of unique project development aspects. For the cost estimate analysis, the sample size ( the number of cost items reviewed) was based on the sampling plan described in the PMOC’s Implementation Plan and adapted to these specific characteristics of the cost estimate. A representative sample, or number of cost items, was selected for detailed cost review based on several factors, including such considerations as population size, document category, cost and schedule risk involved, dollar value, and the relative importance of the item. The sponsor cost estimate was provided in contract packages representing each of the 5 Line Segments and the 11 individual stations within the Stations Contract. In addition, there are 6 Breakout Contract packages that were included in the cost estimate at the same level of detail and definition as the Line Segment and Stations Contract packages. These individual cost estimates were combined into a single spreadsheet that represents the entire project cost estimate by the consistent line item definitions. The Sponsor also provided a corresponding cost estimate that cross-walked the contract package estimates into the <strong>FTA</strong> Standard Cost Categories (SCC). The cost items within the contract package estimate were examined to stratify the cost item population into 6 distinct subgroups for the detailed analysis of the cost estimate, as described in Table IV-I. The number of cost items in the contract package, the sampling rate or percent, and the sample size of each subgroup are also presented in this table also. OP 33 Capital Cost Estimate Review Revision 0, June 2008 Page D-1
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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5.0 PMOC REVIEW OF PROJECT SPONSOR
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• If no, examine contract files,
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6.3.2 Corrective Action: The Grante
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Page 152 and 153: 2.2 The New Starts Process New Star
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Page 158 and 159: provisions) to make detailed design
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Page 162 and 163: APPENDIX A Scope Review Checklist E
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Page 176 and 177: o Level 4: Subdivide Level 3 as fol
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Page 182 and 183: o Confirm that cost estimates are b
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Page 196 and 197: APPENDICES PROJECT COST ESTIMATE ([
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Page 200 and 201: 3.0 OBJECTIVES FTA’s objective is
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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