FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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APPENDIX B Cost Estimate Review Checklist The components of the cost estimate are to be reviewed against these criteria. Structure the review to incorporate as much of this terminology and these concepts as practical and consistent with Grantee’s project design or construction plan. Review of Grantee’s cost estimate shall indicate whether: • estimate was developed by those with substantial experience in the type of construction under consideration; • Sufficient judgment was applied to forecast design development, especially during early design stages; • evidence exists indicating sufficient collaboration with design team, especially in the application of value engineering. • the Work Breakdown Structure has been formatted to conform to the <strong>FTA</strong> Standard Cost Categories (SCC). The PMOC shall further consider the following category-specific items: • SCC category 10-50: Fixed Construction o Construction Materials Quantities have been calculated with appropriate conservatism to accommodate development to a more advanced stage of design if appropriate Allowances for material quantities have been included for commodities which cannot be fully quantified at the present level of design Unit Prices have been developed using the best available local market information; Project sales tax exemption status has been established and incorporated in materials costs Quotes have been obtained for specialty and price-sensitive materials Data-base materials costs have been updated to reflect market volatility o Construction labor Local wage rates, fringe benefits, and work rules are incorporated Local payroll taxes and insurance rates are incorporated Holiday / show-up / vacation pay is incorporated Crew productivity is appropriate and conservative for the task under evaluation Availability and variability of utility and railroad outages and “track time” have been incorporated in a conservative manner in determining the crew productivities for impacted work o Construction equipment Local equipment rental rates and current fuel costs are incorporated Quotes have been obtained for specialty equipment (TBM’s, etc) and currency adjustments as applicable have been made. o Escalation for Construction Materials, Labor and Equipment Confirm that adequate escalation rates have been applied to estimates of material, labor and equipment costs to anticipate prices at the time of project bid. Cost escalation can be due to increased global or local demand (example is China’s construction boom results in high demand for copper, steel, cement) or reduced OP 33 Capital Cost Estimate Review Revision 0, June 2008 Page B-1
supply (example is the reduced labor pool in neighboring states when construction workers flocked to New Orleans after Hurricane Katrina). o Special considerations Utility and Railroad labor, equipment, and overhead rates have been verified and incorporated in third party or “force account” work pricing, as well as local utility/RR work and safety rules Special consideration has been given to support operations and facilities for tunneling operations, facilities to support operations in contaminated/hazardous materials, etc. o Construction Indirect Costs, Multipliers for Risk etc. Contractor indirect and overhead costs are advanced beyond a percent of the associated construction direct costs and should be analyzed based on field and home office indirect costs such as contract duration, appropriate levels of staffing (including project managers, engineers, safety engineers, schedulers, superintendents, QA/QC engineers, craft general foreman, labor stewards / nonproductive labor, warehousing, project trucking, survey layout, purchasing, timekeeping, etc.), mobilization / demobilization costs, equipment standby / idle time costs, reviewer office / lab / tool facilities, safety equipment, QA/QC testing equipment, temporary utilities (sanitary / power / light / heat), jobsite and public security measures, etc. Appropriate costs have been included for payment and performance bonds and special insurance requirements (RR protective, pollution liability, etc.). Other construction insurance costs and/or project-wide coverage (Owner Controlled Insurance Policy) has been included based on quotes from appropriate carriers. Contractor profit / risk costs have been incorporated that reflect the expected level of competition by contract package (higher profit margin where few competitors will bid). • Cat. 60 - Real Estate o Costs for related professional services (both contracted and in-house legal, appraisal, real estate and relocation consultants) and costs for the real estate and relocations themselves have been included. Check that easements, acquisitions, inspections, takings, etc. have been appraised or estimated by qualified professionals familiar with local real estate markets and practices. Include costs for taxes. • Cat. 70 - Vehicles o Costs for professional services (both contracted and in-house) for vehicle design and procurement as well as construction of prototypes and vehicles have been estimated using current purchase prices for similar vehicles or quoted prices from manufacturers. Costs for spare parts and project requirements for non-revenue support vehicles are included. Costs for maintenance/support facilities should be in SCC 30. • Cat. 80 - Professional Services o Costs for all professional services (both contracted and in-house) throughout the project life (PE, FD, Construction, start of revenue operations) including design services, design administration, community outreach coordinators, project management, construction administration, legal services, accounting and record keeping, claims analysis, surveying, geotechnical investigations, geotechnical and materials testing during construction, etc. o Refer to Grantee’s contracts for services. OP 33 Capital Cost Estimate Review Revision 0, June 2008 Page B-2
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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5.0 PMOC REVIEW OF PROJECT SPONSOR
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Page 132 and 133: 6.3.2 Corrective Action: The Grante
Page 134 and 135: 8.0 APPENDICES 8.1 Sample Review Ce
Page 136 and 137: comply? 5.3.1.5 Are the vehicle bod
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Page 140 and 141: including: the applicability of Fed
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Page 144 and 145: APPENDIX A: CHECKLIST OP Section Is
Page 146 and 147: orders: 5.6.2.1 Is PDR consistent w
Page 148 and 149: design-to-budget approach that main
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Page 152 and 153: 2.2 The New Starts Process New Star
Page 154 and 155: 3.0 OBJECTIVES During the initial e
Page 156 and 157: 7.0 REPORT, PRESENTATION, RECONCILI
Page 158 and 159: provisions) to make detailed design
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Page 162 and 163: APPENDIX A Scope Review Checklist E
Page 164 and 165: o Development of strategies for min
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Page 170 and 171: It is important to select a project
Page 172 and 173: 6.2 Preliminary Document Review Upo
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Page 176 and 177: o Level 4: Subdivide Level 3 as fol
Page 178 and 179: • Is integrated with and makes ad
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Page 184 and 185: 12) Appendices a) Grantee Project I
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Page 188 and 189: consistently accurate. In addition,
Page 190 and 191: SCC-10.02 Earth Excavation Although
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Page 196 and 197: APPENDICES PROJECT COST ESTIMATE ([
Page 198 and 199: EXHIBIT D-1: PROJECT COST ESTIMATE
Page 200 and 201: 3.0 OBJECTIVES FTA’s objective is
Page 202 and 203: E) Lead times and durations for equ
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Page 212 and 213: degree of understanding among the p
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milestones, the value of expected m
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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