FTA Oversight Procedures - Federal Transit Administration - U.S. ...

3. Ordinarily, individual work orders will not require implementation plans, however, for complex
deliverables or services where technical approach, key staffing, schedule, etc. issues or
concerns exist, FTA may require the PMOC to develop a simplified, or work order specific
implementation plan.
The elements of the plans are described in Section 7 and Appendix A.
FTA in its sole discretion may require the outgoing PMOC to submit or revise its task order level
implementation plan in order to minimize the overlap between the two PMOCs as well as to achieve
the necessary coordination with and orientation of the new PMOC.
6.1.2 Transition Plans
The Transition Plan shall be prepared by the current or resident PMOC for use by a replacement or
supplemental PMOC. The current PMOC and incoming PMOC shall work together to effectuate a
smooth transition.
A. The incoming PMOC shall deliver products and perform services as follows:
1. Coordinate and integrate its services and work products with the current PMOC to identify
transition elements, develop schedule and milestones.
2. Establish key contacts among the personnel of both PMOCs, FTA Region and Headquarters,
and the Grantee.
3. Develop a list of documents needed for transition period as applicable, including but not
limited to the following:
a. The FFGA baseline and all amendments or as applicable FFGA application materials or
letters of no prejudice;
b. Relevant grantee management plans such as Project Management Plan, QA/QC plan, Fleet
Management Plan(s), etc.
c. PMOC Lessons Learned report, Monitoring Reports, Quarterly Progress Review Meeting
Reports
d. Other documents recommended by FTA and outgoing PMOC
4. Be adequately prepared for the initial monthly or quarterly meeting, interviews, site tours,
conference calls, follow-up meetings, etc. by:
a. Conducting sufficient pre-meetings between FTA and outgoing PMOC.
b. Providing sufficient and appropriate personnel at meetings, interviews or tours.
c. Being prepared and knowledgeable of the content in materials prepared by Grantee, PMOC
and FTA on major issues. Be aware of sensitive issues.
d. Listening carefully, particularly to key issues/potential impacts to project progress.
e. Promoting a “partnership” relationship and minimizing grantee impacts.
f. Making every effort to understand the project conditions including taking project photos
during tour.
OP 2 PMOC Implementation, Transition Plans, and Project Status Reporting
Revision 0, June 2008
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