FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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• Is integrated with and makes adequate use of the Grantee’s previously developed supporting documentation for the estimate • Reflects the Grantee’s change order experience on the project. 7.0 REPORT, PRESENTATION, RECONCILIATION Refer to Appendices C and D below. The PMOC shall provide FTA with a written report of its findings, analysis, recommendations, professional opinions, and a description of the review activities undertaken. After FTA approval, the PMOC should share the report with the Grantee. In the event that differences of opinion exist between the PMOC and the Grantee regarding the PMOC’s findings, the FTA may direct the PMOC to reconcile with the Grantee and provide FTA with a report addendum covering the agreed modifications by the Grantee and PMOC. The report formatting requirements of OP-1 apply. When necessary, PMOC shall perform data analysis and develop data models that meet FTA requirements using Microsoft Office products such as Excel and Word and use FTA-templates when provided. The PMOC may add other software as required but documentation and report data shall be made available to FTA. OP 33 Capital Cost Estimate Review Revision 0, June 2008 Page 5 of 5
APPENDIX A Parametric Estimating The term “Parametric”, as applied to estimating, denotes determination of the position of the estimate for a new project within the limitations of cost parameters developed by cost experience on similar previous projects. The DOD and International Society of Parametric Analysts (ISPA) defines “parametric estimating” as a technique that “...develops estimates based upon the examination and validation of the relationships which exist between a project's technical, programmatic, and cost characteristics, and the resources consumed during its development, manufacture, maintenance, and/or modification.” ISPA goes on to note that practitioners use a number of parametric techniques to estimate costs, including cost estimating relationships (CERs) and parametric models. ISPA defines a CER as a mathematical expression, which describes how the values of, or changes in, a “dependent” cost variable are partially determined, or “driven,” by the values of, or changes in, one or more “independent” variables. In practice, CERS are usually derived using a single, independent cost variable. Since a parametric estimating method relies on the value of one or more input variables, or parameters, to estimate the value of another variable, a CER is actually a type of parametric estimating technique. ISPA defines a cost CER as one in which cost is the dependent variable. In a “cost-to-cost” CER the independent variables are also costs. The cost of one element is used to estimate, or predict, that of another. In a non cost-to-cost relationship, the CER uses a characteristic of an item to predict its cost. Examples are CERs that estimate the quantity of revenue vehicles as a function of guideway mileage (independent variable), or the design engineering costs from the number of engineering drawings (independent variable) involved. OP 33 Capital Cost Estimate Review Revision 0, June 2008 Page A-1
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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Page 140 and 141: including: the applicability of Fed
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Page 148 and 149: design-to-budget approach that main
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Page 152 and 153: 2.2 The New Starts Process New Star
Page 154 and 155: 3.0 OBJECTIVES During the initial e
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Page 158 and 159: provisions) to make detailed design
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Page 162 and 163: APPENDIX A Scope Review Checklist E
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Page 190 and 191: SCC-10.02 Earth Excavation Although
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Page 200 and 201: 3.0 OBJECTIVES FTA’s objective is
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75% construction 85% 90% constructi
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milestones, the value of expected m
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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