FTA Oversight Procedures - Federal Transit Administration - U.S. ...

U.S. DOT Federal Transit Administration
TPM-20 Office of Engineering
Project Management Oversight
Oversight Procedure 02 – PMOC Implementation, Transition Plans, and Project
Status Reporting
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1.0 PURPOSE
The purpose of this Oversight Procedure is to describe the review, analysis and recommendation
procedures and reporting requirements expected by Federal Transit Administration (FTA) from the
Project Management Oversight Contractor (PMOC) with regard to two types of administrative tasks:
Implementation / Transition Plans and Project Status Reporting.
2.0 BACKGROUND
2.1 Implementation and Transition Plans
2.1.1 Implementation Plans
The PMOC is required to develop and submit for review, comment and approval an Implementation
Plan at the contract, task order, and work order levels. These Contract, Task Order, or work order
level Implementation Plans play a key part in demonstrating to FTA that the PMOC has achieved and
maintains a readiness to perform services and produce deliverables and outcomes in a satisfactory
manner that meet FTA’s requirements.
Implementation Plans define how the PMOCs’ services, products, deliverables, etc. will be
accomplished in a manner and quality that meets FTA’s requirements. Unless otherwise directed by
the COTR, PMOC services, products and outcomes will be performed in conformance with the then
current version of the FTA approved Implementation Plan.
The Contract Level Implementation Plan defines how multiple task orders or a combination of
Regional and Headquarters task orders will be accomplished. The Task Order Level Implementation
Plan defines how task order level services, products, deliverables will be accomplished. Minimize
duplication between the Task Order and Contract implementation plans. Identify and explain
inconsistencies. The Work Order Level Implementation Plans may be required if the work is to be
performed over many months, the work is particularly complex, or if FTA has concerns regarding the
PMOC’s technical approach, staffing, schedule, etc.
2.1.2 Transition Plans
Transition Plans are required for Task Orders when changes in PMOC assignment necessitate. For
Work Orders, Transition Plans may be required if the work is particularly complex or for other reasons
indicated by FTA. FTA may require new PMOCs to replace or supplement the staff of current PMOCs
when the current/resident/outgoing PMOC develops a conflict of interest with the subject project or
FTA determines that it is in FTA’s interests to assign a replacement or supplemental PMOC.
OP 2 PMOC Implementation, Transition Plans, and Project Status Reporting
Revision 0, June 2008
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