FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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APPENDIX A: CHECKLIST OP Section Issue Result # 5.1 EIS/EIR. Describe any conflicts between EIS/EIR and intended vehicle and Grantee’s intended response 5.2 Grant Application Review. Review the following issues with the Grantee and report discrepancies and intended grantee mitigating action: 5.2.1 Describe any discrepancies between intended vehicle and needs described in Grant Application; 5.2.2 Does the vehicle fulfill the operational needs; 5.2.3 Will the intended vehicle fit the budget; 5.2.4 Is the vehicle maintainable by the Grantee within the resources available; 5.2.5 Will additional vehicles be required and if so has the process taken this into account; 5.3 Specification. Review the earliest specification and the completed specification to answer the following questions: 5.3.1 Does the intended vehicle meet the EIS requirements; 5.3.2 Payment Schedule. Do the payment schedule and the work schedule match: 5.3.2.1 Does the payment schedule provide the means to assure compliance at PDR; 5.3.2.2 Does the payment schedule provide the means to assure compliance at FDR; 5.3.2.3 Does the payment schedule provide the means to assure compliance at FAI; 5.3.2.4 Does the payment schedule provide the means to assure compliance of Performance Testing; 5.3.2.5 Does the payment schedule provide the means to assure compliance at Vehicle Acceptance; 5.3.2.6 Does the payment schedule assure “as built” drawings will be delivered; 5.3.2.7 Does the payment schedule enforce compliant and timely delivery; 5.3.2.8 Does the payment schedule assure supplier and subsupplier attention through warrantee; 5.3.3 Can the intended vehicle be maintained by the resources available to the Grantee; 5.3.4 Will the intended vehicle meet the Grantee’s operational requirements; 5.3.5 Will the required training program, and the level of Grantee staff (type and quantity) assure the grantee can operate and maintain the vehicles; OP26B Bus and Rail Vehicle Technical Review Revision 0, June 2008 Page A-1
5.3.6 Will the qualification requirements assure the vehicle performs as intended; 5.3.7 Does the acceptance testing proposed assure the fleet will perform within acceptable boundaries without having to repeat qualification tests on each vehicle. 5.4 The PMOC shall review the Contract Deliverables Requirements List: 5.4.1 Does the CDRL assure that all critical performance issues are adequately analyzed, including: 5.4.1.1 Structural strength and fatigue resistance of Body and Truck; 5.4.1.2 Brake Performance; 5.4.1.3 Propulsion performance; 5.4.1.4 Dynamic performance; 5.4.1.5 HVAC performance; 5.4.1.6 Dynamic Envelope, loading gauge, and clearance requirements; 5.4.1.7 Controls and Interlocks; 5.4.1.8 Weight Management; 5.4.1.9 Safety Management; 5.4.1.10 Reliability Management; 5.4.1.11 Availability Management; 5.4.1.12 Maintainability and Mean Time To Repair 5.4.2 Does the CDRL schedule assure that performance is proved by analysis before start of sub-assembly production 5.5 Test Program Plan and <strong>Procedures</strong> 5.5.1 Will the test plan validate all analyses; 5.5.2 Will the test plan validate performance that has not been analyzed; 5.5.3 Will the acceptance testing proposed validate production results and fleet performance; 5.5.4 Does the test plan and CDRL assure the vehicle will perform on the actual infrastructure; 5.6 Design Documents. 5.6.1 Review key documents to assure: 5.6.1.1 The document addresses the intended issues; 5.6.1.2 Assumptions made are valid and proven; 5.6.1.3 Analytical methods meet current professional standards; 5.6.1.4 Grantee review is by individuals qualified in the art; 5.6.2 Drawing and Configuration Control will assure consistency throughout the fleet, including option OP26B Bus and Rail Vehicle Technical Review Revision 0, June 2008 Page A-2
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
Page 94 and 95: APPENDIX D: SAMPLE INTERVIEW QUESTI
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Page 98 and 99: Note: SSMP Element Compliant with D
Page 100 and 101: SSMP Element Compliant with DRAFT G
Page 102 and 103: APPENDIX F: DISCUSSION OF CONTENTS
Page 104 and 105: candidates for the committee so tha
Page 106 and 107: US DOT Federal Transit Administrati
Page 108 and 109: the time. During preliminary engine
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Page 114 and 115: • Serve as a resource by lending
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Page 118 and 119: 3 PMOC review of Grantee’s Operat
Page 120 and 121: Requirement PMOC Review Comments 5C
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Page 124 and 125: (5) To provide PMOCs with recommend
Page 126 and 127: 4.1.2 Pre-Award Purchaser’s Requi
Page 128 and 129: 5.0 PMOC REVIEW OF PROJECT SPONSOR
Page 130 and 131: • If no, examine contract files,
Page 132 and 133: 6.3.2 Corrective Action: The Grante
Page 134 and 135: 8.0 APPENDICES 8.1 Sample Review Ce
Page 136 and 137: comply? 5.3.1.5 Are the vehicle bod
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Page 140 and 141: including: the applicability of Fed
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Page 148 and 149: design-to-budget approach that main
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Page 152 and 153: 2.2 The New Starts Process New Star
Page 154 and 155: 3.0 OBJECTIVES During the initial e
Page 156 and 157: 7.0 REPORT, PRESENTATION, RECONCILI
Page 158 and 159: provisions) to make detailed design
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Page 162 and 163: APPENDIX A Scope Review Checklist E
Page 164 and 165: o Development of strategies for min
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Page 170 and 171: It is important to select a project
Page 172 and 173: 6.2 Preliminary Document Review Upo
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Page 176 and 177: o Level 4: Subdivide Level 3 as fol
Page 178 and 179: • Is integrated with and makes ad
Page 180 and 181: APPENDIX B Cost Estimate Review Che
Page 182 and 183: o Confirm that cost estimates are b
Page 184 and 185: 12) Appendices a) Grantee Project I
Page 186 and 187: This sample of 118 cost items was s
Page 188 and 189: consistently accurate. In addition,
Page 190 and 191: SCC-10.02 Earth Excavation Although
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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US DOT Federal Transit Administrati
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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US DOT Federal Transit Administrati
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Construction Risk is subdivided int
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Category or sub‐category cost ele
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with the construction contractor. T
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Management Plan; these recommendati
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etween risk reduction and risk acce
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75% construction 85% 90% constructi
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milestones, the value of expected m
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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