FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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comply? 5.3.1.5 Are the vehicle bodies manufactured in the US, or do they arrive as “knock down” components from abroad, requiring minor assembly work? 5.3.1.6 Does the Grantee have on-site inspection? 5.3.1.7 Does the Grantee’s inspection coverage include major sub-suppliers? 5.3.2 If the Grantee did not perform an Intermediate Audit: 5.3.2.1 Have there been any substantive changes in sourcing since the Pre-Award audit 5.3.2.2 Do any of the changes impact Major Assemblies with close to or below 60% domestic content? 5.4 Post Award Audit 5.4.1 Is the Grantee’s auditor experienced in Buy America Audits? 5.4.2 Are there major assemblies with Domestic content close to or below 60%? 5.4.3 Are there significant sub-assemblies with content close to 60% that are claimed as 100% in the Major Assembly? 5.4.4 Has the auditor drilled down sufficiently to demonstrate that changes at lower levels will not cause any major sub-assemblies, claimed at 100%, to not comply? 5.4.5 Were the vehicle bodies manufactured in US, or did they arrive as “knock down” components from abroad, requiring minor assembly work? 5.5 Triennial Review 5.5.1 In performing a Triennial Review, the following questions are to be addressed. 5.5.1.1 Has the Grantee included a Buy America provision for all procurements of steel, iron, and manufactured products, except products with a waiver or small purchases of $100,000 or less, in its purchasing documents? 5.5.1.2 Has the Grantee obtained and retained Buy America certifications from successful vendors for purchases of more than $100,000? 5.5.1.3 Did the Grantee conduct pre-award and post-delivery audits for its purchases of rolling stock over $100,000? Does the Grantee have properly completed pre-award and post-delivery certifications in its contract files? 5.5.1.4 If the Grantee purchases rolling stock with multiple delivery dates using either options or multi-year procurements, has the Grantee performed and certified a pre-award and post-delivery audit for each group of OP26A Buy America Review Revision 0, June 2008 Page A-2
vehicles before placing them into service? 5.5.1.5 What process did the Grantee use to verify the domestic content of the vehicle, its components, and its subcomponents prior to awarding the contract? 5.5.1.6 If required, did the Grantee use in-plant inspectors during the manufacturing process? 5.5.1.7 Does the Grantee have a description of the manufacturing activities taking place during the final assembly of the vehicles and, for vehicles that were partially manufactured outside the United States, did the final assembly meet <strong>FTA</strong> requirements? 5.5.2 Reviewing Triennial Report. Does the Triennial Report indicate a consistent lack of attention in specific areas? 5.5.2.1 What areas have been consistently deficient? 5.5.2.2 Have the consistent deficiencies adversely impacted the Grantee’s procurement of vehicles? OP26A Buy America Review Revision 0, June 2008 Page A-3
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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Page 86 and 87: App. No. Checklist Item Plan Requir
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Page 94 and 95: APPENDIX D: SAMPLE INTERVIEW QUESTI
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Page 98 and 99: Note: SSMP Element Compliant with D
Page 100 and 101: SSMP Element Compliant with DRAFT G
Page 102 and 103: APPENDIX F: DISCUSSION OF CONTENTS
Page 104 and 105: candidates for the committee so tha
Page 106 and 107: US DOT Federal Transit Administrati
Page 108 and 109: the time. During preliminary engine
Page 110 and 111: • Plans - who prepares, who can m
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Page 114 and 115: • Serve as a resource by lending
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Page 118 and 119: 3 PMOC review of Grantee’s Operat
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Page 126 and 127: 4.1.2 Pre-Award Purchaser’s Requi
Page 128 and 129: 5.0 PMOC REVIEW OF PROJECT SPONSOR
Page 130 and 131: • If no, examine contract files,
Page 132 and 133: 6.3.2 Corrective Action: The Grante
Page 134 and 135: 8.0 APPENDICES 8.1 Sample Review Ce
Page 138 and 139: US DOT Federal Transit Administrati
Page 140 and 141: including: the applicability of Fed
Page 142 and 143: • Each document addresses the int
Page 144 and 145: APPENDIX A: CHECKLIST OP Section Is
Page 146 and 147: orders: 5.6.2.1 Is PDR consistent w
Page 148 and 149: design-to-budget approach that main
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Page 152 and 153: 2.2 The New Starts Process New Star
Page 154 and 155: 3.0 OBJECTIVES During the initial e
Page 156 and 157: 7.0 REPORT, PRESENTATION, RECONCILI
Page 158 and 159: provisions) to make detailed design
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Page 162 and 163: APPENDIX A Scope Review Checklist E
Page 164 and 165: o Development of strategies for min
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Page 170 and 171: It is important to select a project
Page 172 and 173: 6.2 Preliminary Document Review Upo
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Page 176 and 177: o Level 4: Subdivide Level 3 as fol
Page 178 and 179: • Is integrated with and makes ad
Page 180 and 181: APPENDIX B Cost Estimate Review Che
Page 182 and 183: o Confirm that cost estimates are b
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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US DOT Federal Transit Administrati
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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US DOT Federal Transit Administrati
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Construction Risk is subdivided int
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Category or sub‐category cost ele
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with the construction contractor. T
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Management Plan; these recommendati
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etween risk reduction and risk acce
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75% construction 85% 90% constructi
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milestones, the value of expected m
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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