FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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8.0 APPENDICES 8.1 Sample Review Certifications 11 8.2 Bus Pre-Award and Post-Delivery Review Requirements 12 8.3 Rail Vehicle Pre-Award and Post-Delivery Review Requirements 13 8.4 2007 <strong>FTA</strong> Triennial Reviews, Buy America 14 11 www.fta.dot.gov/laws/leg_reg_5451.html 12 www.fta.dot.gov/laws/leg_reg_5428.html 13 www.fta.dot.gov/laws/leg_reg_5446.html 14 www.fta.dot.gov/FY2007TriReview/08buyamerica.html OP26A Buy America Review Revision 0, June 2008 Page 14 of 14
APPENDIX A: CHECKLIST OP Section # Issue 5.1 Specification 5.1.1 Does the specification contain requirements that make it hard for the supplier to achieve Buy America requirements 5.1.2 Does the specification require the supplier to meet the Buy America Act and refer specifically to the relevant sections of Title 49, CFR, Sections 661 and 663 5.1.3 Does the specification call for Pre-Award and Post Delivery Audits for Buy America 5.1.4 Does the Grantee’s/Sponsor’s procurement documentation mandate or require an Intermediate Buy America Audit, and is the Audit planned at such a point that it will identify whether or not the procurement is on target but still allow time to take corrective action(s) if there is a risk of failing to comply? 5.2 Pre Award Audit 5.2.1 Is the Grantee’s auditor experienced in Buy America Audits? 5.2.2 Are there any major assemblies or sub-assemblies identified in the Pre-Award review with Domestic content close to or below 60%? 5.2.3 Are there significant sub-assemblies with content close to 60% that are claimed as 100% in the Major Assembly 5.2.4 Has the auditor drilled down into the list of vehicle components sufficiently to demonstrate that changes at lower levels will not cause any major sub-assemblies, claimed at 100%, to not comply? 5.2.5 Will the vehicle bodies be manufactured in the US, or will they arrive as “knock down” components from abroad, requiring minor assembly work? 5.2.6 What inspection services does the Grantee propose? 5.3 Intermediate Audit 5.3.1 Has the Grantee performed an Intermediate Audit? 5.3.1.1 Is the Grantee’s auditor experienced in Buy America Audits? 5.3.1.2 Are there major assemblies with Domestic content close to or below 60%? 5.3.1.3 Are there significant sub-assemblies with content close to 60% that are claimed as 100% in the Major Assembly? 5.3.1.4 Has the auditor drilled down sufficiently to demonstrate that changes at lower levels will not cause any major sub-assemblies, claimed at 100%, to not OP26A Buy America Review Revision 0, June 2008 Page A-1
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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Page 84 and 85: App. No. Checklist Item Plan Requir
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Page 88 and 89: APPENDIX B: LIST OF SUGGESTED DOCUM
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Page 94 and 95: APPENDIX D: SAMPLE INTERVIEW QUESTI
Page 96 and 97: APPENDIX E: SSMP REVIEW CHECKLIST -
Page 98 and 99: Note: SSMP Element Compliant with D
Page 100 and 101: SSMP Element Compliant with DRAFT G
Page 102 and 103: APPENDIX F: DISCUSSION OF CONTENTS
Page 104 and 105: candidates for the committee so tha
Page 106 and 107: US DOT Federal Transit Administrati
Page 108 and 109: the time. During preliminary engine
Page 110 and 111: • Plans - who prepares, who can m
Page 112 and 113: U.S. Department of Transportation F
Page 114 and 115: • Serve as a resource by lending
Page 116 and 117: c. Peak Vehicle Requirement include
Page 118 and 119: 3 PMOC review of Grantee’s Operat
Page 120 and 121: Requirement PMOC Review Comments 5C
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Page 124 and 125: (5) To provide PMOCs with recommend
Page 126 and 127: 4.1.2 Pre-Award Purchaser’s Requi
Page 128 and 129: 5.0 PMOC REVIEW OF PROJECT SPONSOR
Page 130 and 131: • If no, examine contract files,
Page 132 and 133: 6.3.2 Corrective Action: The Grante
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Page 140 and 141: including: the applicability of Fed
Page 142 and 143: • Each document addresses the int
Page 144 and 145: APPENDIX A: CHECKLIST OP Section Is
Page 146 and 147: orders: 5.6.2.1 Is PDR consistent w
Page 148 and 149: design-to-budget approach that main
Page 150 and 151: 15) Step the project forward using
Page 152 and 153: 2.2 The New Starts Process New Star
Page 154 and 155: 3.0 OBJECTIVES During the initial e
Page 156 and 157: 7.0 REPORT, PRESENTATION, RECONCILI
Page 158 and 159: provisions) to make detailed design
Page 160 and 161: 6) Identify any unknown or uncertai
Page 162 and 163: APPENDIX A Scope Review Checklist E
Page 164 and 165: o Development of strategies for min
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Page 170 and 171: It is important to select a project
Page 172 and 173: 6.2 Preliminary Document Review Upo
Page 174 and 175: U.S. DOT Federal Transit Administra
Page 176 and 177: o Level 4: Subdivide Level 3 as fol
Page 178 and 179: • Is integrated with and makes ad
Page 180 and 181: APPENDIX B Cost Estimate Review Che
Page 182 and 183: o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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US DOT Federal Transit Administrati
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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US DOT Federal Transit Administrati
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Construction Risk is subdivided int
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Category or sub‐category cost ele
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with the construction contractor. T
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Management Plan; these recommendati
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etween risk reduction and risk acce
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75% construction 85% 90% constructi
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milestones, the value of expected m
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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