FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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APPENDIX C Sample Work Order _________________________________________________________________________________ Federal Transit Administration WORK ORDER No. ___ Date issued: ______, 20__ Summary title: Review of X on Project Y, Grantee Transit Agency ABC Located in City, Region, State/s PMOC: Lead person’s name, title, phone, email Firm name, address Contract No.: DTFT60-0_______ Task Order No.: ____ Project No. DC - _____ Task Order: Managed by FTA Region or Headquarters FTA Task Order Manager: name, phone, email FTA Work Order Manager: name, phone, email Scope: Description of scope of work Reference to FTA Oversight Procedures Reference to CLIN Numbers Schedule: Period of Performance, Schedule of Milestones, Due Dates Cost: This is being issued under COTR authority. Services performed or products delivered under this work order are billable by work order and CLIN. The not-to-exceed amount is _____ for labor and expenses under this work order. Under no circumstances is the PMOC authorized to incur costs in excess of the amount above without prior authorization from the COTR. OP 01 Administrative Conditions and Requirements Revision 0, June 2008 Page C-1
APPENDIX D Sample Proposal Format _________________________________________________________________________________ PROPOSAL TO FTA Date: Summary title: _________________ PMOC: Lead person’s name, title, phone, email Firm name, address Contract No.: DTFT60-0_______ Task Order No.: ____ if applicable Task Order: Managed by FTA Region or Headquarters FTA Task Order Manager: name, phone, email Work Order No.: ____ if applicable FTA Work Order Manager: name, phone, email Scope: Description of scope of work; ref. to FTA Oversight Procedures, CLIN Nos. Schedule: Period of Performance, Schedule of Milestones, Due Dates Cost: Provide proposal breakdown including all of the information below: CLIN CLIN Name Hours Hourly Rate Labor OH Rate Labor, OH Fee Rate Subtotal Total SBE DBE/WBE Name, Title per contract 15.0 $85.00 $1,275 130% $2,933 9% $3,196 Name, Title per contract 8.0 $75.00 $600 130% $1,380 9% $1,504 Name, Title per contract 0.0 $45.00 $0 130% $0 9% $0 On-Site Total Staff 23.0 $1,875 $4,313 $4,701 2B Monitoring / Subconsult Name 13.0 $160.00 $2,080 $2,080 $2,080 Reporting Subconsult Name 10.0 $180.00 $1,800 $1,800 Subconsult Name 6.0 $170.00 $1,020 $1,020 Total Subconsultants 29.0 $4,900 $4,900 Total Labor $9,601 $4,900 $2,080 Staff overnight $800 4A Travel Exp Subconsultants $0 Total $800 4B Other Direct Exp Staff Subconsultants Total printing, phone charges $500 $0 $500 G & A (if applicable) 5% $526 Total $11,426 OP 01 Administrative Conditions and Requirements Revision 0, June 2008 Page D-1
Page 1 and 2: CLIN# OP# FTA Oversight Procedures
Page 3 and 4: 5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
Page 5 and 6: 6.1.2 Task Orders FTA headquarters
Page 7 and 8: and communications systems; fare co
Page 9 and 10: 7.1 Format Avoid repetition in the
Page 11: APPENDIX B Sample Task Order ______
Page 15 and 16: U.S. DOT Federal Transit Administra
Page 17 and 18: Management controls are the organiz
Page 19 and 20: 5. Act in a manner consistent with
Page 21 and 22: 5) Introduction to PMOC scope of wo
Page 23 and 24: 7.3 Project Status Reporting - Cont
Page 25 and 26: Cost $2,500,000 $2,000,000 $1,500,0
Page 27 and 28: • Legislators, legislative staff
Page 29 and 30: 4.2 FTA Circulars • C5010.1C, Gra
Page 31 and 32: v) develop and implement a force ac
Page 33 and 34: 4.0 REFERENCES The following are th
Page 35 and 36: o PMOC’s opinion of situations an
Page 37 and 38: The report formatting requirements
Page 39 and 40: U.S. DOT Federal Transit Administra
Page 41: APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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APPENDIX A: SSMP REVIEW CHECKLIST -
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App. No. Checklist Item Plan Requir
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APPENDIX B: LIST OF SUGGESTED DOCUM
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DOCUMENT (Title and acronym; R sign
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DOCUMENT (Title and acronym; R sign
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APPENDIX D: SAMPLE INTERVIEW QUESTI
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APPENDIX E: SSMP REVIEW CHECKLIST -
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Note: SSMP Element Compliant with D
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SSMP Element Compliant with DRAFT G
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APPENDIX F: DISCUSSION OF CONTENTS
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candidates for the committee so tha
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US DOT Federal Transit Administrati
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the time. During preliminary engine
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• Plans - who prepares, who can m
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U.S. Department of Transportation F
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• Serve as a resource by lending
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c. Peak Vehicle Requirement include
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3 PMOC review of Grantee’s Operat
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Requirement PMOC Review Comments 5C
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waiver is requested are not produce
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(5) To provide PMOCs with recommend
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4.1.2 Pre-Award Purchaser’s Requi
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5.0 PMOC REVIEW OF PROJECT SPONSOR
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• If no, examine contract files,
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6.3.2 Corrective Action: The Grante
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8.0 APPENDICES 8.1 Sample Review Ce
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comply? 5.3.1.5 Are the vehicle bod
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including: the applicability of Fed
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• Each document addresses the int
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APPENDIX A: CHECKLIST OP Section Is
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orders: 5.6.2.1 Is PDR consistent w
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design-to-budget approach that main
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15) Step the project forward using
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2.2 The New Starts Process New Star
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3.0 OBJECTIVES During the initial e
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7.0 REPORT, PRESENTATION, RECONCILI
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provisions) to make detailed design
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6) Identify any unknown or uncertai
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APPENDIX A Scope Review Checklist E
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o Development of strategies for min
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to then be backfilled or would othe
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• Major or critical work details;
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It is important to select a project
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6.2 Preliminary Document Review Upo
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U.S. DOT Federal Transit Administra
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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APPENDIX B Cost Estimate Review Che
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o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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Construction Risk is subdivided int
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Category or sub‐category cost ele
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with the construction contractor. T
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Management Plan; these recommendati
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etween risk reduction and risk acce
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75% construction 85% 90% constructi
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milestones, the value of expected m
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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