FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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4.1.2 Pre-Award Purchaser’s Requirements Review: (1) PMOCs must confirm that the Grantee/Sponsor has verified that the manufacturer’s bid specifications are in compliance with Grantee’s solicitation specifications. (2) PMOCs must also confirm that the Grantee has verified that the proposed/selected manufacturer is responsible and capable of building the bus to the Grantee’s/Sponsor’s solicitation specifications. 4.1.3 Pre-Award FMVSS Requirements Review (for bus procurements): (1) PMOCs must confirm that the Grantee/Sponsor has obtained one of the following documents. • A letter from the bus manufacturer stating the information that is required for the FMVSS vehicle sticker will be provided or; • A letter from the bus manufacturer stating that the buses are not subject to FMVSS requirements. 4.2 Post-Delivery Requirements Review: 4.2.1 PMOCs must confirm that Grantee/Sponsor has completed a Post-Delivery review, before a vehicle title is transferred from the manufacturer to the Grantee/Sponsor, “or”, before vehicles are placed into revenue service, whichever is first. (1) The Grantee’s/Sponsor’s review period begins when the Grantee signs a formal contract with the selected manufacturer and ends before the title transfer or vehicle is put into revenue service. (2) For bus & rail vehicles, the Grantee/Sponsor may use the Pre-Award Buy America review documents to certify Post-Delivery compliance, if he is certain that none of the information has changed since the Pre-Award review. However, if the Grantee/Sponsor has any doubt, another review should be conducted. 4.2.2 As with the Pre-Award review, for the Bus Post-Delivery review, PMOCs must confirm that the Grantee/Sponsor has completed separate certifications. Again, certifications must be kept in the Grantee’s/Sponsor’s files for future <strong>FTA</strong> reviews. The certifications required for Bus and Rail projects are; (1) Bus and Van projects: • Post-Delivery Buy America certification • Post-Delivery Purchaser’s Requirements certification • Post-Delivery FMVSS certification OP26A Buy America Review Revision 0, June 2008 Page 6 of 14
(2) Rail projects: • Post-Delivery Buy America certification • Post-Delivery Purchaser’s Requirements certification 4.2.3 PMOCs should note that for bus and rail projects, the Buy America, Purchaser’s Requirements, and the FMVSS certifications, are similar to the same reviews completed for Pre-Delivery certifications, except that for Post Delivery, the review must contain “actual data” instead of the estimated data used in Pre-Award reviews. 4.2.4 PMOCs must also note that the Post-Delivery Purchaser’s Requirements certification is very different from the review performed during Pre-Award. (1) PMOCs should confirm that, for the Bus Post-Delivery Purchaser’s certification, the Grantee/Sponsor has completed visual inspections and road tests to demonstrate that buses meet contract specifications. • Grantee’s in urbanized areas with populations of more than 200,000 that purchase more than more than 10 buses or vans must have an inspector in the production facility, during the final assembly process. • Grantee’s in urbanized areas with populations of 200,000 or less that purchase more than 20 buses, must have an inspector in the production facility, during the final assembly process. • For Bus purchases outside of the criteria in 1 & 2 above, or for purchases of any number of standard production or unmodified vans, only requires visual inspection and road test upon delivery. (2) For the Rail Post-Delivery Purchaser’s certification, the Grantee/Sponsor must certify the following. • Grantee’s purchasing any number of vehicles, must have an in-plant inspector who has performed complete visual inspections and performance tests to demonstrate that the vehicles meet the contract specifications, and; • A resident inspector was on-site in the manufacturing facility, during the final assembly period to (a) monitor the final assembly process and (b) complete a final report describing the construction activities and explaining how the construction and operation of the rail vehicles meet the contract specifications. OP26A Buy America Review Revision 0, June 2008 Page 7 of 14
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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For recipients with projects affect
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Page 98 and 99: Note: SSMP Element Compliant with D
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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APPENDIX B Cost Estimate Review Che
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o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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US DOT Federal Transit Administrati
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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US DOT Federal Transit Administrati
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Construction Risk is subdivided int
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Category or sub‐category cost ele
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with the construction contractor. T
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Management Plan; these recommendati
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etween risk reduction and risk acce
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75% construction 85% 90% constructi
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milestones, the value of expected m
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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