FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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(5) To provide PMOCs with recommended actions and recommendations for how to direct Sponsors when manufacturers are found to be deficient in Buy America or other related requirements. (6) To provide PMOCs with clear definitions for final assembly sites along with tangible information and references to FTA regulations that will allow them to accurately evaluate Buy America audit results for compliance. (7) To provide PMOCs with specific recommendations to ensure timely intervention when there are indications that Buy America might not be met or the Sponsor’s audit is inadequate. (8) To provide PMOCs with recommended actions where FTA intervention is required, when Buy America audits uncover deficiencies, and provide reporting protocols to be adopted. 4.0 REFERENCES To maintain focus, and because Buy America and related requirements differ only slightly between bus and rail, the review processes described in this Oversight Procedure are intended to apply to both bus and rail procurements. Clarifications will be provided, as required, when specific issues or requirements must be considered separately for bus or rail procurements. 4.1 Pre-Award Requirements for Bus & Rail Buy America and related provisions. 4.1.1 Pre-Award Buy America Review: (1) The PMOC must confirm that Grantee’s/Sponsors have certified through Pre-award reviews that procurement of new revenue service buses, rail vehicles, and vans, with FTA appropriated funds are Buy America compliant. (2) Pre-award review is required, before a Grantee/Sponsor can enter into a formal contract with a manufacturer. (3) The review period begins when the Grantee/Sponsor issues the solicitation and ends before the Grantee/Sponsor signs a formal contract with the selected manufacturer. (4) The PMOC must confirm that for Bus and Van procurements, the Grantee/Sponsor has completed 3-certifications in this Pre-award process. All three certifications must be kept together in the Grantee’s/Sponsor’s files for future FTA reviews. • Buy America certification • Federal Motor Vehicle Safety Standards (FMVSS) certification • Purchaser’s Requirements certification OP26A Buy America Review Revision 0, June 2008 Page 4 of 14
(5) For the Bus portion of the Buy America Pre-Award review, the PMOC must confirm that the Grantee/Sponsor has verified that all vehicles will meet one of the following conditions: • Buses: the cost of components produced in the United States is more than 60 percent of the cost of all components and final assembly of buses will take place in the United States, or; Grantee/Sponsor will obtain from the FTA a waiver letter exempting the buses from FTA’s Buy America requirements. • The PMOC should also confirm that the manufacturer is responsible and capable of building the bus to the Grantee/Sponsor’s design and solicitation specification. (6) For both the Bus and Rail Buy America portion of the Pre-Award review, the PMOC should verify that the Grantee/Sponsor has completed 3-certifications for bus projects and 2-certifications for rail projects, in the Pre-Award review process. (7) Bus Projects: • 60% for more than 10 buses or purchase price in excess of $100,000, and confirmation that final assembly of buses will take place in the United States. • Purchaser’s Requirements certification. See description of this requirement in 4.1.2, below. • Federal Motor Vehicle Safety Standards (FMVSS) certification. (8) Rail Projects: • Buy America certification, verifying that rail vehicles will contain a minimum of 60% domestic products, by cost, “and” final assembly of the rail vehicles will take place in the U.S. • Purchaser’s Requirements certification. See description of this requirement in 4.1.2, below. (9) PMOCs are reminded that Bus manufacturers who use a two-stage production process where buses are built partially abroad and partially in the U.S. are permitted to exempt the following installations from final assembly Buy America provisions. • Axles and/or wheels • Bus frames • Brakes and subcomponents • Doors and door controls • Windows OP26A Buy America Review Revision 0, June 2008 Page 5 of 14
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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documents referenced in the SSMP to
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(2) The effectiveness of the proces
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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APPENDIX B Cost Estimate Review Che
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o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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US DOT Federal Transit Administrati
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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US DOT Federal Transit Administrati
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Construction Risk is subdivided int
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Category or sub‐category cost ele
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with the construction contractor. T
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Management Plan; these recommendati
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etween risk reduction and risk acce
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75% construction 85% 90% constructi
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milestones, the value of expected m
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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