FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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Requirement PMOC Review Comments 5C The grantee can properly plan for and execute the overall management of its entire fleet of vehicles and related support functions and equipment, addressing all the reasonably foreseeable factors that are relevant to the determination of current and future equipment needs in light of demand for service 5D Grantee estimates of costs, service levels, quality, or reliability are mechanically correct and complete, consistent with the grantee-defined methodologies and free of any material inaccuracies or incomplete data. 5E Grantee forecasts and schedule are also mechanically correct and complete, consistent with the plan scope and project scope adopted in the Record of Decision (if applicable) and the proposed Revenue Operations Date as well as free of any material inaccuracies or incomplete data. 6 PMOC’s review of Grantee’s Operations and Maintenance Plan Format 6 Verify that the plan is consistent with FTA’s guidance specifically with respect to: 6A Definition of terms 6B Description of existing system and expansion plans, both project and non-project related 6C The Demand for Revenue Vehicles and Operating Spare Ratio have been calculated in conformance with FTA guidance 6D The grantee has selected a sufficient time frame, (a minimum of 15-years) and compiled sufficient historical and empirical data from past and current fleet operations OP25 Fleet Management Plan Review Revision 0, June 2008 Page A-4
US DOT Federal Transit Administration TPM-20 Office of Engineering Project Management Oversight Oversight Procedure 26A- Buy America Review _____________________________________________________________________________________ 1.0 PURPOSE The purpose of this Oversight Procedure is to guide FTA staff and its Project Management Oversight Contractor (PMOC) as they monitor compliance with FTA’s Buy America requirements. 2.0 BACKGROUND 2.1 Overview A number of public transit agencies fail to appreciate the nuance and complexity of FTA’s Buy America Requirements. This section provides a concise overview of these requirements and the exceptions thereto. According to Federal law, FTA may not obligate funds for a project unless the steel, iron, and manufactured goods used in the project are produced in the United States. 1 For steel and iron end products to be considered produced in the United States, all manufacturing processes must take place in the United States, except metallurgical processes involving refinement of steel additives. 2 For manufactured end products to be considered produced in the United States, all of the manufacturing processes for the product must take place in the United States, and all of the components of the product must be of U.S. origin (a component is considered of U.S. origin if it is manufactured in the United States, regardless of the origin of its subcomponents). 3 For buses and other rolling stock (including train control, communication, and traction power equipment) to be considered produced in the United States, the cost of components produced in the United States must be more than 60 percent of the cost of all components and final assembly must take place in the United States. FTA’s Buy America requirements do not apply to purchases of less than $100,000, to microprocessors, computers, microcomputers, software, or other such devices which are used solely for the purpose of processing or storing data; or to articles, materials, and supplies excepted by the Buy American Act of 1933 through its implementing regulations at 48 CFR 25.108, as amended from time to time. FTA may waive its Buy America requirements if the FTA Administrator finds that their application would be inconsistent with the public interest, that the materials for which a 1 49 U.S.C. Section 5323(j)(2)(C) 2 49 CFR 661.5(b). 3 49 CFR 661.5(c). OP26A Buy America Review Revision 0, June 2008 Page 1 of 14
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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• Recipients with major capital p
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follow, have different names for si
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Page 78 and 79: App. No. Checklist Item Plan Requir
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Page 98 and 99: Note: SSMP Element Compliant with D
Page 100 and 101: SSMP Element Compliant with DRAFT G
Page 102 and 103: APPENDIX F: DISCUSSION OF CONTENTS
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Page 132 and 133: 6.3.2 Corrective Action: The Grante
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Page 152 and 153: 2.2 The New Starts Process New Star
Page 154 and 155: 3.0 OBJECTIVES During the initial e
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Page 162 and 163: APPENDIX A Scope Review Checklist E
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It is important to select a project
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6.2 Preliminary Document Review Upo
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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APPENDIX B Cost Estimate Review Che
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o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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US DOT Federal Transit Administrati
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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US DOT Federal Transit Administrati
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Construction Risk is subdivided int
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Category or sub‐category cost ele
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with the construction contractor. T
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Management Plan; these recommendati
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etween risk reduction and risk acce
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75% construction 85% 90% constructi
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milestones, the value of expected m
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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