FTA Oversight Procedures - Federal Transit Administration - U.S. ...

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candidates for the committee so that it can be formed and made operational in the following quarter. 3) Late changes in establishing the alignment have resulted in design delays. The TVA and Emergency Evacuation Plan (EEP) cannot be formally completed until the right of way is finalized. In the opinion of the PMOC, this delay should not affect commencement of revenue operations because the safety and security departments are participating in the design revisions on a real-time basis. 6.0 Conclusions and Recommendations This section should first present the major conclusions reached from the assessment as to the compliance of the SSMP with FTA Circular requirements and the adequacy of grantee adherence to the SSMP, as well as the overall project safety and security program. It should then present a numbered compilation of all recommendations contained in the other sections of the report. (Each recommendation should include a parenthetical reference to the section or subsection where the recommendation was made.) Appendices To simplify the reading of this Spot Report, it is recommended that certain material be placed in appendices at the end of the Report. Suggested appendices are: List of Documents Reviewed List of Personnel Interviewed List of Sites Visited Members of the SSMP Review Team (including PMOC, Recipient, and Project Staff, if any) Detailed Material in Support of Findings Detailed Project Description OP 22 Safety and Security Management Plan Review Revision 0, June 2008 Page F-3
APPENDIX G: ACRONYMS CPTED Crime Prevention Through Environmental Design CSM Construction Safety Manual EMP Emergency Management Plan FD Final Design FFGA Full Funding Grant Agreement FRA Federal Railroad Administration FTA Federal Transit Administration OMP Operations and Management Plan PHA Preliminary Hazard Analysis PMO Project Management Oversight PMOC Project Management Oversight Contractor PMP Project Management Plan RFMP Rail Fleet Management Plan SEPP Security and Emergency Preparedness Plan SITP System Integration Testing Plan SOP Standard Operating Procedure SSCP Safety and Security Certification Plan SSCVR Safety and Security Certification Verification Report SSI Security Sensitive Information SSMP Safety and Security Management Plan SSOA State Safety Oversight Agency SSPP System Safety Program Plan SSP System Security Plan SSWG Safety and Security Working Group TO Task Order TOM Task Order Manager TVA Threat and Vulnerability Analysis OP 22 Safety and Security Management Plan Review Revision 0, June 2008 Page G-1
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CLIN# OP# FTA Oversight Procedures
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5.0 GRANTEE SUBMITTALS NA 6.0 SCOPE
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6.1.2 Task Orders FTA headquarters
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and communications systems; fare co
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7.1 Format Avoid repetition in the
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APPENDIX B Sample Task Order ______
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APPENDIX D Sample Proposal Format _
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U.S. DOT Federal Transit Administra
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Management controls are the organiz
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5. Act in a manner consistent with
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5) Introduction to PMOC scope of wo
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7.3 Project Status Reporting - Cont
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Cost $2,500,000 $2,000,000 $1,500,0
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• Legislators, legislative staff
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4.2 FTA Circulars • C5010.1C, Gra
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v) develop and implement a force ac
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4.0 REFERENCES The following are th
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o PMOC’s opinion of situations an
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The report formatting requirements
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APPENDIX A Sample - Lessons Learned
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Page 72 and 73: (2) The effectiveness of the proces
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Page 76 and 77: APPENDIX A: SSMP REVIEW CHECKLIST -
Page 78 and 79: App. No. Checklist Item Plan Requir
Page 88 and 89: APPENDIX B: LIST OF SUGGESTED DOCUM
Page 90 and 91: DOCUMENT (Title and acronym; R sign
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Page 94 and 95: APPENDIX D: SAMPLE INTERVIEW QUESTI
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Page 98 and 99: Note: SSMP Element Compliant with D
Page 100 and 101: SSMP Element Compliant with DRAFT G
Page 102 and 103: APPENDIX F: DISCUSSION OF CONTENTS
Page 106 and 107: US DOT Federal Transit Administrati
Page 108 and 109: the time. During preliminary engine
Page 110 and 111: • Plans - who prepares, who can m
Page 112 and 113: U.S. Department of Transportation F
Page 114 and 115: • Serve as a resource by lending
Page 116 and 117: c. Peak Vehicle Requirement include
Page 118 and 119: 3 PMOC review of Grantee’s Operat
Page 120 and 121: Requirement PMOC Review Comments 5C
Page 122 and 123: waiver is requested are not produce
Page 124 and 125: (5) To provide PMOCs with recommend
Page 126 and 127: 4.1.2 Pre-Award Purchaser’s Requi
Page 128 and 129: 5.0 PMOC REVIEW OF PROJECT SPONSOR
Page 130 and 131: • If no, examine contract files,
Page 132 and 133: 6.3.2 Corrective Action: The Grante
Page 134 and 135: 8.0 APPENDICES 8.1 Sample Review Ce
Page 136 and 137: comply? 5.3.1.5 Are the vehicle bod
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Page 140 and 141: including: the applicability of Fed
Page 142 and 143: • Each document addresses the int
Page 144 and 145: APPENDIX A: CHECKLIST OP Section Is
Page 146 and 147: orders: 5.6.2.1 Is PDR consistent w
Page 148 and 149: design-to-budget approach that main
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Page 152 and 153: 2.2 The New Starts Process New Star
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3.0 OBJECTIVES During the initial e
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7.0 REPORT, PRESENTATION, RECONCILI
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provisions) to make detailed design
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6) Identify any unknown or uncertai
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APPENDIX A Scope Review Checklist E
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o Development of strategies for min
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to then be backfilled or would othe
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• Major or critical work details;
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It is important to select a project
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6.2 Preliminary Document Review Upo
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o Level 4: Subdivide Level 3 as fol
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• Is integrated with and makes ad
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APPENDIX B Cost Estimate Review Che
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o Confirm that cost estimates are b
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12) Appendices a) Grantee Project I
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This sample of 118 cost items was s
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consistently accurate. In addition,
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SCC-10.02 Earth Excavation Although
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The scope review identifies risk in
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• Producer Price Index (PPI) - Th
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APPENDICES PROJECT COST ESTIMATE ([
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EXHIBIT D-1: PROJECT COST ESTIMATE
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3.0 OBJECTIVES FTA’s objective is
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E) Lead times and durations for equ
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activity durations. Critical path f
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US DOT Federal Transit Administrati
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orders may direct the PMOC to reeva
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Design‐Build or CM‐GC), the pro
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degree of understanding among the p
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management labor and profit/fee. Su
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US DOT Federal Transit Administrati
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Construction Risk is subdivided int
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Category or sub‐category cost ele
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with the construction contractor. T
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Management Plan; these recommendati
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etween risk reduction and risk acce
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75% construction 85% 90% constructi
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milestones, the value of expected m
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4.2 Guidance coordination of platfo
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communicate with the vehicle manufa
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APPENDIX A FTA Request for Informat
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APPENDIX B OP 41 ADA Review - Level
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4.1 Legislative • The Safe, Accou
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4) Cost estimate in year-of-expendi
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• Project Schedule (Master Schedu
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d) Assessed safety and security iss
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• Interim Guidance on Design-Buil
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(3) Appropriateness of the proposed
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7) Project Schedule The PMOC should
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2) The Grantee’s program for adva
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2. Identify all apparent discrepanc
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• The PMOC shall assess whether t
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to FD phase of the project, should
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Table 1, continued: Expected Attrib
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• Real Estate Acquisition Managem
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performed Quality assurance records
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plan that ensures the necessary qua
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5.3 Systems/Facilities Integration
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6.2 Successful completion and recor
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