FTA Oversight Procedures - Federal Transit Administration - U.S. ...

APPENDIX F: DISCUSSION OF CONTENTS OF AN SSMP REVIEW SPOT REPORT
1.0 Executive Summary
The Executive Summary should begin with a summary introduction to the project, a discussion of
the project’s objectives and benefits, and an indication of its current status.
It should then provide a conclusion as to the compliance of the project’s SSMP to the appropriate
FTA requirements and the adequacy of safety and security programs, as documented in the SSMP
and supporting materials, and as implemented based on reviews of operating documents,
interviews, and site inspections.
The balance of the Executive Summary should summarize the major findings of the review that
support the conclusion and any recommendations for improvement.
2.0 Introduction
This section should contain three subsections: a brief introduction to the project (it can be
identical to that included in the Executive Summary or somewhat more detailed); a description of
the objectives of the SSMP review, and a description of the remaining sections of the report.
3.0 Information Reviewed
This section should describe the documents reviewed, the individuals interviewed, and the sites
visited in the course of performing this review.
This section can best be prepared as discussions that refer to tables in an appendix to the Spot
Report, with commentary as required.
4.0 SSMP Compliance Assessment
This section should open with a general assessment of the quality and compliance level of the
SSMP to the applicable FTA requirements and then continue with an in-order specific assessment
of how well each of the specific FTA requirements are complied with, including clear description
of areas of deficiency and suggestions or recommendations for resolving deficiencies. Either at
the start or end of each Item assessment, the letter C, M, or N should be shown in bold type to
indicate that the Item is either compliant, marginally compliant, or noncompliant with FTA
requirements.
5.0 SSMP Adherence Assessment
This section should present the results and conclusions from the review of support documentation,
interviews, and site visits and indicate whether or not the SSMP requirements and safety and
security programs are adequate for the current stage of the project, as planned, documented, and
implemented. Findings that support the conclusion and any recommendations for improving or
OP 22 Safety and Security Management Plan Review
Revision 0, June 2008
Page F-1