WEB ADVISOR ACCESSING YOUR WEB ADVISOR ACCOUNT

WEB ADVISOR
Faculty information available on the site is specific to students registered in your classes and
for full-time faculty the “My Advisee” information is applicable. As with any printed information
supplied to you on specific students, this information is confidential and protected under FERPA
(Family Educational Rights and Privacy Act). It is not to be shared with anyone, including the
parents of the student. Protect yourself and your students…
DO NOT LEAVE WEBADVISOR LOGGED ON WHEN YOU ARE NOT AT YOUR
COMPUTER.
To access Web Advisor go to www.flcc.edu.
ACCESSING YOUR WEB ADVISOR ACCOUNT
You must have a Web Advisor LOGIN and PASSWORD to access faculty records. To obtain
your personal information:
o Select Web Advisor for Faculty
o Your LOGIN is your initials (lower case) and your FLCC ID number. This 7 digit
number is found on your SUNY ID and may also be found on your pay stub. You
may also obtain your login using the What’s my Login option.
o To obtain your password, you have two options.
o If you have an email account at FLCC you will be able to have your password sent
to that account. Select What’s my Password, then I’m new to WebAdvisor. On the
last screen use the dropdown menu to select your FLCC email account. Your
temporary password will be sent to this email immediately. There is no need to use
the “Sign up Option”.
o If you do not have an FLCC email account, use Sign up for Web Advisor and
complete the request form (Be sure to complete all required fields and enter your
name in the order indicated! ). Once the address is added to your record, you will
receive a confirmation email and directions on obtaining your password at the email
address indicated on the sign up.
When you receive your password, you will be prompted to change it before logging in to
WebAdvisor the first time. Please change your password to something you will remember! You
may use the same password that you use for access to your computer. Use the CHANGE
PASSWORD function to do this. PROTECT YOURSELF AND YOUR STUDENTS…DO NOT
LEAVE YOUR LOGIN and PASSWORD WHERE SOMEONE ELSE MAY SEE IT!

AVAILABLE INFORMATION
• There are two ways to access information on your advisees:
1. MY ADVISEES provides transcript, schedule and program evaluations for your advisees. You
may also register your advisees or view their student profile using this option. All students
currently assigned to you as advisees are listed. Some of these students may not have active
schedules. Those registered for the selected term will have credit hours indicated in the
“Current Credits” column.
2. To view your advisees records, select My Advisees
o select a term from the drop-down menu and Submit
o Use the arrow next to the ‘action’ box to select the information on the student you would
like to view. Submit.
o When finished viewing, you must return to the menu to select another student.
o If you select EVAL, you will be able to view the degree audit.
Place a check next to the program and submit.
If you would like to view the student’s requirements for a different degree, use
the drop-down menu to select a new degree program and click submit. NOTE:
When you are finished viewing you will need to use the back button on your
browser to return to Web Advisor.
• CLASS ROSTERS (for terms in the drop down menu):
o The roster displays a student’s name, ID #, freshman or sophomore classification, if
class is being taken as AUDIT, and the registration status for the course (“New” -registered
before the semester began; “Add” – registered/added after the semester
began). Students who have withdrawn or been dropped from the course as a result of
census or “Q” rosters will not appear.
o Students with a Web Advisor account will have their email address listed. Please note:
this may not be the most current email address; we can only keep up with the changes
students report through the Web Advisor system.
o You may place a checkmark in the column of a single student and submit to view
additional information on that student.
• MY CLASS SCHEDULE (view your schedule for any term in the drop down window). Please
note: only those courses actually assigned to you in Colleague will appear. If your name has
not yet been attached to the course, it will not show as part of your schedule.

• SEARCH FOR CLASSES (for any active term--no login required!) allows you to view course
offering information before the Course Booklets are available. This can be valuable in advising
your students for pre-registration. All screens have a HELP key in the upper right corner that
provides more detailed information. Most screens may be printed using the print feature of
your browser.
GRADING
Important information prior to grading on line:
• As a security feature, the system will “time out” after 5-10 minutes. To avoid lost grades:
o Make sure that grades you plan to enter are ready.
o When entering a long roster or if you are slow at data entry, click on submit half way
through and then return to the roster to complete the grading.
o If you are interrupted, click on submit to retain the grades you have entered. You can
return and enter the remaining grades.
o If you are “timed out”, you will see a message that tells you to use the back button to
return to the page you were on. This will not work. You will need to go to the menu and
start over.
• Students who have been census dropped or who have withdrawn from your class will not
appear on the screen.
• Because a “Q” grade requires a last date of attendance, the computer will not accept this
grade as part of the on-line grading process. If you plan to “Q” a student on the final grade
roster, print the roster and write in the Q grade with the LDA for the student. Make sure you
submit prior to the roster due date/time. You may also complete and submit the form provided
for this purpose with your Scantron roster.
• Incomplete “I” grades will require an expiration date. Generally, the date should be one year
after the current semester. You may indicate a shorter timeframe if you prefer.
• Once a grade is verified (transcripted) by the Registrar’s Office, it cannot be changed on-line.
You will need to complete a grade change form. If you try to change a grade that has already
been verified, you may get an error message telling you that some of the grades cannot be
changed. If you get this message and you see that a grade is in error, please submit a Change
of Grade form.

GRADING
• Access the Web Advisor Account from the FLCC home page or at: http://webadvisor.flcc.edu.
From the Web Advisor Main Menu:
o Login to Web Advisor for Faculty
o Select on Grading
o At the Grades Screen, use the drop-down menu to select the current term. (You do not
need a date range.) SUBMIT.
• At the listing of your courses:
o Use the drop-down menu to select Final.
o In the “Choose One” column, click on the course you wish to grade. SUBMIT.
• Entering grades:
o You may enter all final grades at once, or enter some grades now and some later.
o Place your cursor in the grade column of the first student on your roster.
o Key the grade you wish to assign. The system will accept valid grades as defined in the
College catalog. It WILL NOT accept numerical grades, Q’s or W’s. A “W” is only
student initiated and a “Q” requires a last date of attendance.
o Ignore the Expire Date Column.
o Use the TAB key OR your mouse to move from student to student. If you use the
Enter key, you will be returned to a menu and have to select the course again.
o When you are finished, click SUBMIT and your grades will be written to the students’
record. If you entered an invalid grade you will receive a message telling you which
grade must be changed before your roster will be accepted.
• Return to the course you graded. Verify that your grades are correct. (If you need to make a
correction, you may do so at this time and resubmit. Please note: Once you have submitted a
grade, it cannot be deleted. It can, however, be changed.)
• Use your browser’s print function to print a copy of the roster. Sign and date the roster and
submit it to the Registrar’s Office.
• Protect yourself and your students…DO NOT LEAVE WEB ADVISOR LOGGED ON WHEN
YOU ARE NOT AT YOUR COMPUTER.