FileMaker Pro 4.1 Mac User's Guide

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Adding a summary part Laying out and arranging information 3-31 1. Add a summary part. See “Adding layout parts” on page 3-27. 2. In the Part Definition dialog box, select a summary type. If you click Sub-summary when sorted by, also select the field to sort by (the break field). To define a summary field, see “Defining summary fields” on page 2-23. 3. Select page numbering and page break options, click OK, and then click Done. For information on the options, see “Paginating a layout” on page 3-32. 4. In the layout, drag the summary field into the summary part. See “Adding fields to a layout” on page 3-56. 5. If you added a subsummary part, sort the records according to the break field (specified when you created the part). See “Sorting records” on page 4-30. Keep these points in mind: 1 The break field groups the records. Each time a group starts or finishes printing, the leading or trailing subsummary is displayed. 1 When you view records as a list in Browse mode, subsummary parts aren’t displayed. To see subsummary parts in a View as List layout, print the file, or switch to Preview mode. 1 If you add a summary part to a layout that doesn’t include a body part, FileMaker Pro lets you specify whether you want the summary above or below any body part you might add later on. 1 To see summaries for groups of sorted records, move the summary fields into a subsummary part. To see summaries that total all records in the found set, move the summary fields into a Leading grand summary or Trailing grand summary part.
3-32 FileMaker Pro User’s Guide ? 1 FileMaker Pro previews and prints correct subsummary values only after you sort the records. Sorting groups the records by the value in the specified field (break field), so the subsummary totals all records with the same value in that field. You can sort by more than one field to add another level of grouping to your data. Records are grouped by the value for Department, with subsummary totals for each group Choose FileMaker Help Index from the or Help menu, and then type: E layout parts, defining Paginating a layout You can set and change page break and numbering options for layout parts in the Part Definition dialog box. 1. Add a layout part, or select a part in the Part Setup dialog box and click Change. See “Adding layout parts” on page 3-27.
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FOR MAC OS ©1990, 1992, 1995, 1997
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Chapter 1: FileMaker Pro basics Und
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Records in a Clients file ? What’
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Records One record contains all the
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Working with modes FileMaker Pro ba
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Managing files Creating and opening
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Closing files ? ? Saving a copy of
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Leaving FileMaker Pro ? Checking yo
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Chapter 5: Using ScriptMaker and bu
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? Using ScriptMaker and buttons 5-3
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Control steps ? Use this step To Pe
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Editing steps Fields steps ? ? Use
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Windows steps Files steps ? ? Use t
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Miscellaneous steps Planning script
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Scripts with checkmarks appear in t
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? 7. Click Done. Storing settings f
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Performing, resuming, or stopping s
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Defining buttons Button tool Using
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Copying, changing, or deleting butt
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? Examples of ScriptMaker scripts ?
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Finding data Using ScriptMaker and
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Using ScriptMaker and buttons 5-33
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Example step 4: Store settings Stor
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Using ScriptMaker and buttons 5-37
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Chapter 6: Previewing and printing
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Layout showing margins Layout not s
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? Previewing and printing informati
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? Previewing and printing informati
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Previewing and printing information
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Printing layouts with subsummaries
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Choose the data to print Previewing
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Chapter 7: Networking and access pr
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Opening files as the host To host a
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? Networking and access privileges
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? Networking and access privileges
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? Protecting your files Networking
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? Human Resources can’t see this
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Blank password Passwords defined in
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Deleting or changing passwords ? To
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Groups defined in the file Type a n
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Deleting or changing groups ? Netwo
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Chapter 10: Using data from related
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Understanding lookups This term Mea
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Lookup destination field for first
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. Related fields in a portal Relate
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Understanding relationships Match f
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Defining lookups between files Usin
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Defining a relationship for a looku
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Planning a relational database Usin
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Using data from related files 10-17
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? Client file Route file Trip file
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Related fields in Layout mode Relat
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? 6. Select options for the relatio
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4. Select options for the portal, a
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Choosing a different relationship f
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? Define a calculation formula in t
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Match field Related records from th
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? Employee ID Name Item ID Item Com
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Example step 1: Plan the system Usi
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One record per order Agents type th
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2. Define these fields in the Produ
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Using data from related files 10-43
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? Recovering damaged files A-2 Keep
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Appendix C: Summary of functions Un
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Text functions ? Summary of functio
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Date functions ? Syntax Definition
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Syntax Definition Max (field) Max (
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Example 1 Single input parameter Ex
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? Summary of functions C-11 This co
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Financial functions ? Trigonometric
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SYNTAX: Summary of functions C-15 T
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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Predefined layouts described 3-5 su
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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