FileMaker Pro 4.1 Mac User's Guide

Adding a summary part
Laying out and arranging information 3-31
1. Add a summary part.
See “Adding layout parts” on page 3-27.
2. In the Part Definition dialog box, select a summary type.
If you click Sub-summary when sorted by, also select the field to sort
by (the break field). To define a summary field, see “Defining
summary fields” on page 2-23.
3. Select page numbering and page break options, click OK, and then
click Done.
For information on the options, see “Paginating a layout” on page
3-32.
4. In the layout, drag the summary field into the summary part.
See “Adding fields to a layout” on page 3-56.
5. If you added a subsummary part, sort the records according to the
break field (specified when you created the part).
See “Sorting records” on page 4-30.
Keep these points in mind:
1 The break field groups the records. Each time a group starts or
finishes printing, the leading or trailing subsummary is displayed.
1 When you view records as a list in Browse mode, subsummary parts
aren’t displayed. To see subsummary parts in a View as List layout,
print the file, or switch to Preview mode.
1 If you add a summary part to a layout that doesn’t include a body part,
FileMaker Pro lets you specify whether you want the summary above
or below any body part you might add later on.
1 To see summaries for groups of sorted records, move the summary
fields into a subsummary part. To see summaries that total all records
in the found set, move the summary fields into a Leading grand
summary or Trailing grand summary part.