FileMaker Pro 4.1 Mac User's Guide

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Laying out and arranging information 3-25 Each layout must have at least one part. Choose from eight different layout parts, as described in the following table. Layout part Description Header Use for column headings, titles, graphics, and other information that will appear only at the top of every page. For example, include a header for a directory. FileMaker Pro displays the header in Browse mode and prints it on every page, except the first page if you add a title header. Fields added to a header are printed on every page, using data from the first record on that page. You can delete the header from any layout. Body Put everything you want to appear in each record, including fields, text, lines, and graphics, in the body. The contents of the body are printed for each record in the current found set. When you print records, FileMaker Pro prints the body for as many records as can fit on the page with the other parts. You can change the size of the body to change the amount of space used for each record. The body is the only part used with FileMaker Pro Web Companion Instant Web Publishing. Subsummary Prints a summary of information for each group of records sorted on the break field. You can add one or more subsummaries above or below the body. See “About summary layout parts” on page 3-29. Leading grand summary Trailing grand summary Use to summarize all records being browsed above the data in individual records. You can use only one leading grand summary. See “About summary layout parts” on page 3-29. Use to summarize all records being browsed below the data in individual records. You can use only one trailing grand summary. See “About summary layout parts” on page 3-29. Footer Use for page numbers, dates, graphics, or any other information you want to appear only at the bottom of every page. FileMaker Pro displays the footer in Browse mode and prints it on every page, except the first page if you add a title footer. Fields added to a footer are printed on every page, using data from the last record on that page. You can delete the footer from any layout. Title header Use for printed reports. The title header replaces the regular header on the first page only. For example, put a report title in the title header. Use the regular header on the other pages of the report for information like a chapter name. Title footer Use for printed reports. The title footer replaces the regular footer on the first page only. For example, put the author and date in the title footer. Use the regular footer on the other pages of the report for information like page numbers. Every predefined layout type includes the body part. Most layouts, including the Standard layout, also have a header part and footer part. A layout can have only one header, body, and footer.
3-26 FileMaker Pro User’s Guide Title header Title footer You can put fields, graphic objects, and text in any layout part. For example, put your company logo as a graphic object in the header and place a horizontal dividing line at the bottom of the body. Page 1 Title footer ? FileMaker Pro prints the title header and title footer on the first page in place of the regular header and footer Choose FileMaker Help Index from the or Help menu, and then type: E layout parts, using
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FOR MAC OS ©1990, 1992, 1995, 1997
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Chapter 1: FileMaker Pro basics Und
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Records in a Clients file ? What’
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Records One record contains all the
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Working with modes FileMaker Pro ba
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Managing files Creating and opening
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Closing files ? ? Saving a copy of
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Leaving FileMaker Pro ? Checking yo
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? 4. When all questionable words ar
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? To select, ignore, or create a sp
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Chapter 5: Using ScriptMaker and bu
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? Using ScriptMaker and buttons 5-3
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Control steps ? Use this step To Pe
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Editing steps Fields steps ? ? Use
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Windows steps Files steps ? ? Use t
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Miscellaneous steps Planning script
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Scripts with checkmarks appear in t
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? 7. Click Done. Storing settings f
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Performing, resuming, or stopping s
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Defining buttons Button tool Using
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Copying, changing, or deleting butt
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? Examples of ScriptMaker scripts ?
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Finding data Using ScriptMaker and
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Using ScriptMaker and buttons 5-33
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Example step 4: Store settings Stor
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Using ScriptMaker and buttons 5-37
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Chapter 6: Previewing and printing
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Layout showing margins Layout not s
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? Previewing and printing informati
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? Previewing and printing informati
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Previewing and printing information
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Printing layouts with subsummaries
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Choose the data to print Previewing
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Chapter 7: Networking and access pr
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Opening files as the host To host a
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? Networking and access privileges
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? Networking and access privileges
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? Protecting your files Networking
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? Human Resources can’t see this
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Blank password Passwords defined in
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Deleting or changing passwords ? To
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Groups defined in the file Type a n
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Deleting or changing groups ? Netwo
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Chapter 10: Using data from related
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Understanding lookups This term Mea
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Lookup destination field for first
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. Related fields in a portal Relate
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Understanding relationships Match f
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Defining lookups between files Usin
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Defining a relationship for a looku
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Planning a relational database Usin
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Using data from related files 10-17
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? Client file Route file Trip file
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Related fields in Layout mode Relat
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? 6. Select options for the relatio
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4. Select options for the portal, a
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Choosing a different relationship f
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? Define a calculation formula in t
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Match field Related records from th
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? Employee ID Name Item ID Item Com
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Example step 1: Plan the system Usi
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One record per order Agents type th
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2. Define these fields in the Produ
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Using data from related files 10-43
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? Recovering damaged files A-2 Keep
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Appendix C: Summary of functions Un
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Text functions ? Summary of functio
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Date functions ? Syntax Definition
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Syntax Definition Max (field) Max (
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Example 1 Single input parameter Ex
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? Summary of functions C-11 This co
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Financial functions ? Trigonometric
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SYNTAX: Summary of functions C-15 T
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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Predefined layouts described 3-5 su
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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