FileMaker Pro 4.1 Mac User's Guide

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? Managing layouts ? Laying out and arranging information 3-23 1 To change the placement of records (across first or down first) and the number of columns, choose the layout from the layout pop-up menu, and then choose Layout Setup from the Mode menu. Change the options, and then click OK. (To remove the column setup, deselect Print in columns.) Choose FileMaker Help Index from the or Help menu, and then type: E records, in columns In Layout mode, you can change layouts without changing the information in the associated database file. To Do this Switch layouts Choose a different layout from the layout pop-up menu. Duplicate a layout, to design a new one From the layout pop-up menu, choose the layout to duplicate, and then choose Duplicate Layout from the Mode menu. A duplicate of the layout appears last in the layout pop-up menu, with Copy appended to the name. (Depending on the layout, you may want to duplicate it before making changes.) Delete a layout From the layout pop-up menu, choose the layout to delete. Choose Delete Layout from the Mode menu, and then click Delete in the alert message. A database must have at least one layout at any time, so you can delete all layouts except the last remaining one. You can’t undo deleting a layout. Rename a layout From the layout pop-up menu, choose the layout to rename, and then choose Layout Setup from the Mode menu. For Name, type a new name, and then click OK. Reorder layouts in the layout pop-up menu Include or exclude the layout in the layout pop-up menu Choose Set Layout Order from the Mode menu. Drag the layout name to the position you want, and then click OK. In a multiuser database, only the host can reorder layouts, and only when the database isn’t being shared. Choose Set Layout Order from the Mode menu, and then choose a layout. To include the layout, select Include in layouts menu. To exclude the layout, deselect this option. You see a checkmark next to the name of a layout that’s included in the layout pop-up menu. Choose FileMaker Help Index from the or Help menu, and then type: E layouts, managing E layout pop-up menu
3-24 FileMaker Pro User’s Guide Working with layout parts Header Body Subsummary Trailing Grand Summary Footer FileMaker Pro layouts are divided into parts, which are areas in a layout that tell FileMaker Pro how to display and print data and text within each part. For example, by using parts, you can tell FileMaker Pro to print data: 1 once for each record 1 only at the top of each page 1 only before or after groups of sorted records 1 only once on the first page of a report A subsummary below the body summarizes data for each group of records sorted on the break field (Department) Trailing grand summary Footer
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FOR MAC OS ©1990, 1992, 1995, 1997
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Chapter 1: FileMaker Pro basics Und
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Records in a Clients file ? What’
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Records One record contains all the
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Working with modes FileMaker Pro ba
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Managing files Creating and opening
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Closing files ? ? Saving a copy of
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Leaving FileMaker Pro ? Checking yo
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Chapter 5: Using ScriptMaker and bu
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? Using ScriptMaker and buttons 5-3
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Control steps ? Use this step To Pe
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Editing steps Fields steps ? ? Use
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Windows steps Files steps ? ? Use t
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Miscellaneous steps Planning script
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Scripts with checkmarks appear in t
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? 7. Click Done. Storing settings f
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Performing, resuming, or stopping s
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Defining buttons Button tool Using
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Copying, changing, or deleting butt
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? Examples of ScriptMaker scripts ?
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Finding data Using ScriptMaker and
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Using ScriptMaker and buttons 5-33
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Example step 4: Store settings Stor
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Using ScriptMaker and buttons 5-37
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Chapter 6: Previewing and printing
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Layout showing margins Layout not s
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? Previewing and printing informati
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? Previewing and printing informati
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Previewing and printing information
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Printing layouts with subsummaries
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Choose the data to print Previewing
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Chapter 7: Networking and access pr
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Opening files as the host To host a
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? Networking and access privileges
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? Networking and access privileges
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? Protecting your files Networking
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? Human Resources can’t see this
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Blank password Passwords defined in
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Deleting or changing passwords ? To
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Groups defined in the file Type a n
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Deleting or changing groups ? Netwo
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Chapter 10: Using data from related
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Understanding lookups This term Mea
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Lookup destination field for first
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. Related fields in a portal Relate
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Understanding relationships Match f
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Defining lookups between files Usin
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Defining a relationship for a looku
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Planning a relational database Usin
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Using data from related files 10-17
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? Client file Route file Trip file
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Related fields in Layout mode Relat
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? 6. Select options for the relatio
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4. Select options for the portal, a
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Choosing a different relationship f
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Match field Related records from th
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? Employee ID Name Item ID Item Com
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Example step 1: Plan the system Usi
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One record per order Agents type th
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2. Define these fields in the Produ
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Using data from related files 10-43
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? Recovering damaged files A-2 Keep
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Appendix C: Summary of functions Un
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Text functions ? Summary of functio
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Date functions ? Syntax Definition
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Syntax Definition Max (field) Max (
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Example 1 Single input parameter Ex
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? Summary of functions C-11 This co
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Financial functions ? Trigonometric
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SYNTAX: Summary of functions C-15 T
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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Predefined layouts described 3-5 su
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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FileMaker Pro 4.1 Mac User's Guide

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