FileMaker Pro 4.1 Mac User's Guide

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Contents VII Using buttons with scripts 5-20 Defining buttons 5-21 Copying, changing, or deleting buttons 5-23 Working with Apple events 5-23 Defining a script to send Apple events 5-25 Defining a script to perform AppleScript commands 5-28 Examples of ScriptMaker scripts 5-29 Entering and printing data 5-29 Finding data 5-31 Displaying customized layouts 5-32 Finding duplicate records 5-34 Changing monitor settings 5-37 Chapter 6: Previewing and printing information Preparing to print 6-1 Displaying margins 6-3 Setting margins 6-4 Removing spaces at the end of fields and parts 6-5 Keeping objects from printing 6-9 Printing Extended columnar layouts 6-10 Printing layouts with subsummaries 6-11 Printing labels and envelopes 6-11 Previewing before printing 6-11 Printing 6-12 Specifying a printer 6-14 Chapter 7: Networking and access privileges Sharing files 7-1 Opening files as the host 7-3 Opening files as a guest 7-4 Working with shared files 7-6 Closing shared files 7-8 Protecting your files 7-9 Defining passwords 7-11 Deleting or changing passwords 7-15 Defining groups 7-15 Deleting or changing groups 7-19 Chapter 8: Importing and exporting data Understanding import and export 8-1
VIII FileMaker Pro User’s Guide Understanding file formats 8-3 Importing data into FileMaker Pro 8-4 Importing data into an existing file 8-4 Importing data into a new file 8-9 Exporting data from FileMaker Pro 8-9 Exporting subsummary data 8-12 Exporting repeating field data 8-14 Chapter 9: Customizing FileMaker Pro Setting application preferences 9-1 Setting general application preferences 9-2 Setting layout preferences 9-3 Setting memory preferences 9-4 Setting preferences for dialing phone numbers 9-4 Setting up plug-ins 9-7 Setting document preferences 9-7 Setting general document perferences 9-8 Setting document spelling preferences 9-9 Setting Web Companion preferences 9-9 Chapter 10: Using data from related files Looking up and displaying data from other files 10-1 Understanding the terminology 10-2 Understanding lookups 10-3 Understanding relational databases 10-5 Lookups and relational databases: a comparison 10-8 Understanding relationships 10-9 Defining lookups between files 10-11 Defining a lookup 10-11 Defining a relationship for a lookup 10-13 Updating lookup values 10-14 Working with relational databases 10-14 Planning a relational database 10-15 Creating a relational database 10-20 Deciding where to place related fields 10-20 Defining relationships for a relational database 10-21 Creating a portal to hold related fields 10-23 Placing related fields in a layout or portal 10-26 Changing related fields and portals 10-27
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Chapter 5: Using ScriptMaker and bu
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? Using ScriptMaker and buttons 5-3
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Control steps ? Use this step To Pe
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Editing steps Fields steps ? ? Use
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Windows steps Files steps ? ? Use t
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Miscellaneous steps Planning script
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Scripts with checkmarks appear in t
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? 7. Click Done. Storing settings f
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Performing, resuming, or stopping s
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Defining buttons Button tool Using
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Copying, changing, or deleting butt
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? Examples of ScriptMaker scripts ?
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Finding data Using ScriptMaker and
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Using ScriptMaker and buttons 5-33
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Example step 4: Store settings Stor
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Using ScriptMaker and buttons 5-37
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Chapter 6: Previewing and printing
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Layout showing margins Layout not s
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? Previewing and printing informati
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? Previewing and printing informati
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Previewing and printing information
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Printing layouts with subsummaries
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Choose the data to print Previewing
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Chapter 7: Networking and access pr
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Opening files as the host To host a
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? Networking and access privileges
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? Networking and access privileges
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? Protecting your files Networking
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? Human Resources can’t see this
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Blank password Passwords defined in
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Deleting or changing passwords ? To
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Groups defined in the file Type a n
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Deleting or changing groups ? Netwo
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Chapter 10: Using data from related
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Understanding lookups This term Mea
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Lookup destination field for first
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. Related fields in a portal Relate
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Understanding relationships Match f
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Defining lookups between files Usin
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Defining a relationship for a looku
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Planning a relational database Usin
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Using data from related files 10-17
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? Client file Route file Trip file
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Related fields in Layout mode Relat
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? 6. Select options for the relatio
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4. Select options for the portal, a
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? 3. Double-click the name of a rel
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Choosing a different relationship f
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? Define a calculation formula in t
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Match field Related records from th
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? Employee ID Name Item ID Item Com
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Example step 1: Plan the system Usi
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One record per order Agents type th
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2. Define these fields in the Produ
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Using data from related files 10-43
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? Recovering damaged files A-2 Keep
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Appendix C: Summary of functions Un
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Text functions ? Summary of functio
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Date functions ? Syntax Definition
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Syntax Definition Max (field) Max (
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Example 1 Single input parameter Ex
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? Summary of functions C-11 This co
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Financial functions ? Trigonometric
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SYNTAX: Summary of functions C-15 T
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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Predefined layouts described 3-5 su
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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FileMaker Pro 4.1 Mac User's Guide

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