FileMaker Pro 4.1 Mac User's Guide

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Changing field definitions Important Keep the following in mind: Creating a database file 2-25 1 Deleting a field from a file in the Define Fields dialog box permanently and irretrievably deletes the field definition and all the data in that field in all your records. Before you delete a field from a file, be sure you don’t need any data the field contains. To delete a field from only a layout, see “Deleting a field from a layout” on page 3-59. 1 When you change the definition of a field that contains data, the data in that field could be affected. In addition, changing the field type to container, calculation, summary, or global erases data permanently and irretrievably. 1. Open the file you want to change, and choose Define from the File menu and then choose Fields. 2. In the Define Fields dialog box, make your changes. To Do this Change a field name Duplicate a field definition Change the field type Change data entry options In the field definitions list, select the field to change. For Field Name, type or paste the new name, and then click Save. FileMaker Pro also changes the field name in layouts and field references in formulas. In the field definitions list, select the field to duplicate, and then click Duplicate. The new field appears at the end of the list with copy added to the name. You can change the field name. In the field definitions list, select the field, select a field type, and then click Save. (See “Assigning a field type” on page 2-5.) In the field definitions list, double-click the field, and then make your changes. (See “Choosing data entry options” on page 2-6.) Change a formula In the field definitions list, double-click the field, and then make your changes. Once you exit the Define Fields dialog box, FileMaker Pro recalculates the value for every record in the database. Reorder field definitions Delete a field from the file (and from all layouts that contain the field) For View by, choose an option from the pop-up menu. To define a custom order, use the double-arrow pointer to the left of a field definition to drag an item to another location on the list. (FileMaker Pro uses the order for all dialog boxes and when it creates Standard and Single-page form layouts.) Reordering field definitions does not affect existing layouts. In the field definitions list, click the field, click Delete, and then click Delete again.
2-26 FileMaker Pro User’s Guide ? 3. Click Done. Note You can’t delete a field that’s used in a formula. You must delete the calculation field or remove the field reference in the formula before you delete the field. You also can’t delete a field used in a calculation within a script or a field used in a relationship definition. If a field is placed on a layout in a related database, and that field is later deleted, a placeholder for the deleted field remains in the related database. The placeholder contains the text ::. Choose FileMaker Help Index from the or Help menu, and then type: E field definitions
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FOR MAC OS ©1990, 1992, 1995, 1997
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Chapter 5: Using ScriptMaker and bu
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Editing steps Fields steps ? ? Use
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Miscellaneous steps Planning script
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Defining buttons Button tool Using
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Finding data Using ScriptMaker and
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Chapter 6: Previewing and printing
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Layout showing margins Layout not s
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Previewing and printing information
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Printing layouts with subsummaries
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Choose the data to print Previewing
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Opening files as the host To host a
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? Networking and access privileges
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? Networking and access privileges
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? Protecting your files Networking
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Blank password Passwords defined in
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Chapter 10: Using data from related
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Understanding lookups This term Mea
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Lookup destination field for first
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. Related fields in a portal Relate
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? Client file Route file Trip file
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Match field Related records from th
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? Recovering damaged files A-2 Keep
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Syntax Definition Max (field) Max (
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Financial functions ? Trigonometric
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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FileMaker Pro 4.1 Mac User's Guide

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