FileMaker Pro 4.1 Mac User's Guide

10-36 FileMaker Pro User’s Guide
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Invoicing example
1. In the Sort Records dialog box, choose a relationship from the
relationship pop-up menu.
2. Select related fields in the order you want them sorted, and then
click Sort.
Note You can place a related field anywhere in the field order—before,
after, or between fields in the master file.
Sorting related records
You can sort related records before displaying their values in the master
file. Normally, FileMaker Pro looks in the related file, finds the first
record that matches according to the specified relationship, and displays
the related values in the master file. However, you can have
FileMaker Pro sort related records first, and then display values from
those sorted records in the master file. Instead of displaying the first
related record, FileMaker Pro displays the first value encountered after
sorting. The displayed value could be a highest value, a lowest value, or
a value sorted using a custom order based on a value list.
Sorting related records is especially useful if you are using a portal to
display multiple related records. You can use this feature to have related
records appear in the portal in the sorted order you specify.
1. Choose Define from the File menu, and then choose Relationships.
2. Select the relationship you want to work with.
3. Click Edit.
4. In the Edit Relationship dialog box, select Sort related records.
5. In the Specify Sort dialog box, define how you want fields in the
related file to be sorted before they are displayed in the master file.
Choose FileMaker Help Index from the or Help menu, and then type:
E related fields
E sorting records
The following sections contain a step-by-step example for setting up a
relational invoicing system, using a sample travel agency named
EveryWhere Travel.