FileMaker Pro 4.1 Mac User's Guide

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10-34 FileMaker Pro User’s Guide Deleting related records ? While browsing through records in a master file, you can delete records from a related file when one or both of the options for deleting records are selected. Important You can’t undo deleting data or records. Before deleting, consider making a backup copy of your files. To delete records, in Browse mode, choose Delete Record from the Mode menu. (See “Deleting records” on page 4-29.) FileMaker Pro deletes information based on the following: 1 When a portal row is selected (by clicking inside the row but outside any fields in the row) and Allow deletion of portal records is selected in the Portal Setup dialog box, FileMaker Pro deletes the associated related record. (See “Creating a portal to hold related fields” on page 10-23.) 1 When anything other than a portal row is selected, FileMaker Pro deletes the master record. If When deleting records in this file, also delete related records is selected in the Edit Relationship dialog box, all related records are also deleted. (See “Defining relationships for a relational database” on page 10-21.) Note Delete All deletes the records in the found set of the master file. If When deleting records in this file, also delete related records is selected for the relationship, FileMaker Pro also deletes the related records. Choose FileMaker Help Index from the or Help menu, and then type: E related records Finding and omitting related records You can include related fields in find criteria when you find records in a master file. (For more information, see “Finding information” on page 4-19 and “Omitting records” on page 4-26.) When you find records using related fields in a portal, FileMaker Pro displays all records related to the found set of records in the master file, not just related records that satisfy the find criteria. For example, suppose you search for records whose Item field (which is in a portal) contains Computer. The found set includes all records in the master file that contain Computer in any row of the portal.
? Employee ID Name Item ID Item Computer Find request Name Using data from related files 10-35 Employee ID Name Item ID Item l384 Swivel chair l554 Panels l288 Round table l100 Computer l448 Chair Employee ID Name Item ID Item l202 Desk l443 Long table l153 Lamp l288 Round table l100 Computer Employee ID Item ID Item Computer Desk Lamp Bookcase Chair You can omit master records that include related fields, but you can’t omit related records. Choose FileMaker Help Index from the or Help menu, and then type: E related records Sorting records with related fields (For general information on sorting records, see “Sorting records” on page 4-30.) l100 l202 l153 l229 l448 Stewart Amber Burke E152 Records in master file You can sort on related fields when you sort records in the master file. When you sort on a related field, the value from the first related record FileMaker Pro finds in the related database is used for sorting unless you specify otherwise. (See “Sorting related records” below.)
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FOR MAC OS ©1990, 1992, 1995, 1997
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Chapter 1: FileMaker Pro basics Und
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Records in a Clients file ? What’
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Records One record contains all the
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Working with modes FileMaker Pro ba
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Managing files Creating and opening
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Closing files ? ? Saving a copy of
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Chapter 5: Using ScriptMaker and bu
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Control steps ? Use this step To Pe
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Editing steps Fields steps ? ? Use
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Miscellaneous steps Planning script
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Defining buttons Button tool Using
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Finding data Using ScriptMaker and
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Chapter 6: Previewing and printing
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Layout showing margins Layout not s
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Previewing and printing information
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Printing layouts with subsummaries
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Choose the data to print Previewing
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Opening files as the host To host a
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? Networking and access privileges
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? Networking and access privileges
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? Protecting your files Networking
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Page 279 and 280: Chapter 10: Using data from related
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Page 283 and 284: Lookup destination field for first
Page 285 and 286: . Related fields in a portal Relate
Page 287 and 288: Understanding relationships Match f
Page 289 and 290: Defining lookups between files Usin
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Page 295 and 296: Using data from related files 10-17
Page 297 and 298: ? Client file Route file Trip file
Page 299 and 300: Related fields in Layout mode Relat
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Page 307 and 308: Choosing a different relationship f
Page 309 and 310: ? Define a calculation formula in t
Page 311: Match field Related records from th
Page 315 and 316: Example step 1: Plan the system Usi
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Page 319 and 320: 2. Define these fields in the Produ
Page 321 and 322: Using data from related files 10-43
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Page 351 and 352: ? Recovering damaged files A-2 Keep
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Page 355 and 356: Appendix C: Summary of functions Un
Page 357 and 358: Text functions ? Summary of functio
Page 359 and 360: Date functions ? Syntax Definition
Page 361 and 362: Syntax Definition Max (field) Max (
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Example 1 Single input parameter Ex
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Financial functions ? Trigonometric
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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Predefined layouts described 3-5 su
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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