FileMaker Pro 4.1 Mac User's Guide

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10-32 FileMaker Pro User’s Guide ? Import and export related records Creating related records To do this with related records Keep these points in mind 1 You can’t import related fields, but you can import directly from a related file. (See “Importing data into FileMaker Pro” on page 8-4.) 1 To export related fields, use the relationship pop-up menu to choose the fields in the Export Field Order dialog box. (See “Exporting data from FileMaker Pro” on page 8-9.) Replace related records See “Replacing field values” on page 4-14. Preview and print related records Work with records in shared files 1 FileMaker Pro prints related records and portals you see in Preview mode. (See chapter 6, “Previewing and printing information.”) 1 To prevent related fields and portals from printing, see “Keeping objects from printing” on page 6-9. 1 When you print a portal that displays a scroll bar, FileMaker Pro prints only the records displayed in the portal when the portal isn’t scrolled. FileMaker Pro limits access to some commands and records to keep users from interfering with each other. (See “Working with shared files” on page 7-6.) 1 When you make changes to a master record, FileMaker Pro prevents other users from changing the same record. 1 When you make changes to a related field, FileMaker Pro prevents other users from changing the associated related record and master record. 1 Other users can access the record after you select a field in a different record, select a different record in the same file, or leave the master record. Choose FileMaker Help Index from the or Help menu, and then type: E related records You can add records to the related file as you enter data in a record in the master file. To add related records from the master file, the Allow creation of related records option must be selected for the relationship. (See “Defining relationships for a relational database” on page 10-21.) When this option is selected, typing in a related field that has no corresponding related record creates a related record based on the match field in the master file.
Match field Related records from the Line Items file Type in the last row of the portal to add a related record to the Line Items file ? Using data from related files 10-33 Related file Master file To Do this Create a record in the master file In Browse mode, choose New Record from the Mode menu. Add a record in a related file 1 If the related field is in a portal, type data into the field in the last row of the portal, and then press Tab. 1 If the related field isn’t in a portal, type data into the field, and then press Tab. Note If a related file is locked or write-protected, or the user doesn’t have access privileges to create records, FileMaker Pro doesn’t add new records. See “Working with related records” on page 10-31 and “Defining passwords” on page 7-11. Choose FileMaker Help Index from the or Help menu, and then type: E related records
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FOR MAC OS ©1990, 1992, 1995, 1997
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Chapter 1: FileMaker Pro basics Und
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Records in a Clients file ? What’
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Records One record contains all the
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Working with modes FileMaker Pro ba
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Managing files Creating and opening
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Closing files ? ? Saving a copy of
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Chapter 5: Using ScriptMaker and bu
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Editing steps Fields steps ? ? Use
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Defining buttons Button tool Using
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Finding data Using ScriptMaker and
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Chapter 6: Previewing and printing
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Layout showing margins Layout not s
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Previewing and printing information
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Printing layouts with subsummaries
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Choose the data to print Previewing
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Opening files as the host To host a
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? Networking and access privileges
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? Networking and access privileges
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? Protecting your files Networking
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Blank password Passwords defined in
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Page 279 and 280: Chapter 10: Using data from related
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Page 295 and 296: Using data from related files 10-17
Page 297 and 298: ? Client file Route file Trip file
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Page 351 and 352: ? Recovering damaged files A-2 Keep
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Page 357 and 358: Text functions ? Summary of functio
Page 359 and 360: Date functions ? Syntax Definition
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Syntax Definition Max (field) Max (
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Example 1 Single input parameter Ex
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? Summary of functions C-11 This co
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Financial functions ? Trigonometric
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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Predefined layouts described 3-5 su
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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FileMaker Pro 4.1 Mac User's Guide

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