FileMaker Pro 4.1 Mac User's Guide

10-32 FileMaker Pro User’s Guide
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Import and export
related records
Creating related records
To do this with
related records Keep these points in mind
1 You can’t import related fields, but you can import directly
from a related file. (See “Importing data into FileMaker Pro”
on page 8-4.)
1 To export related fields, use the relationship pop-up menu to
choose the fields in the Export Field Order dialog box. (See
“Exporting data from FileMaker Pro” on page 8-9.)
Replace related records See “Replacing field values” on page 4-14.
Preview and print
related records
Work with records in
shared files
1 FileMaker Pro prints related records and portals you see in
Preview mode. (See chapter 6, “Previewing and printing
information.”)
1 To prevent related fields and portals from printing, see
“Keeping objects from printing” on page 6-9.
1 When you print a portal that displays a scroll bar,
FileMaker Pro prints only the records displayed in the portal
when the portal isn’t scrolled.
FileMaker Pro limits access to some commands and records to
keep users from interfering with each other. (See “Working
with shared files” on page 7-6.)
1 When you make changes to a master record, FileMaker Pro
prevents other users from changing the same record.
1 When you make changes to a related field, FileMaker Pro
prevents other users from changing the associated related
record and master record.
1 Other users can access the record after you select a field in a
different record, select a different record in the same file, or
leave the master record.
Choose FileMaker Help Index from the or Help menu, and then type:
E related records
You can add records to the related file as you enter data in a record in
the master file.
To add related records from the master file, the Allow creation of related
records option must be selected for the relationship. (See “Defining
relationships for a relational database” on page 10-21.) When this option
is selected, typing in a related field that has no corresponding related
record creates a related record based on the match field in the master file.