FileMaker Pro 4.1 Mac User's Guide

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10-8 FileMaker Pro User’s Guide Lookups and relational databases: a comparison ? Whether you define a lookup or create a relational database depends on how you plan to use the data from another file. Use the following information to help you decide. Use lookups to: 1 Copy data from a different file (or the current file) and keep it as copied. For example, use a lookup to copy values from a Current Price field to a Price field in an invoice file. Even if the price in the original file changes, the value in the invoice file stays the same. 1 Maintain a file that already contains lookups, when you don’t want to change the files to a relational database. Use a relational database to: 1 See and work with data in its most up-to-date state. This is important when you need current data, like values in a Days Past Due field from a related file. 1 Set up and manage data efficiently and with flexibility. Instead of creating many database files that together store multiple occurrences of data, you store single occurrences of values in smaller files. You can then work with the data in many ways. You make any changes to data in only one place, which promotes data accuracy. 1 Save disk space, because data is stored in only one place. Note A complex set of lookups or a complex relational database may require an administrator who understands the design and how to maintain it. The administrator might also train others to use the database. Choose FileMaker Help Index from the or Help menu, and then type: E lookups, overview E relational databases
Understanding relationships Match field Relationship pop-up menu with the Customers relationship selected Choose fields in the related file Using data from related files 10-9 Whenever you want to use data from another file—either for a lookup or in a relational database—you must first define a relationship from the master file to the related file. A relationship is an expression that includes the name of the match field in the master file, the related filename, and the name of the match field in the related file. Master file Relationship Related file Match field After you define a relationship, you can choose its name from the relationship pop-up menu as you work in the master file. The relationship pop-up menu is in all dialog boxes where you can select field names in related files. The following example shows the dialog box used to export FileMaker Pro data. List of fields to export Field from the current file Fields from a related file
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FOR MAC OS ©1990, 1992, 1995, 1997
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Chapter 1: FileMaker Pro basics Und
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Records in a Clients file ? What’
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Records One record contains all the
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Working with modes FileMaker Pro ba
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Managing files Creating and opening
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Closing files ? ? Saving a copy of
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Leaving FileMaker Pro ? Checking yo
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Chapter 5: Using ScriptMaker and bu
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Control steps ? Use this step To Pe
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Editing steps Fields steps ? ? Use
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Miscellaneous steps Planning script
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Defining buttons Button tool Using
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? Examples of ScriptMaker scripts ?
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Finding data Using ScriptMaker and
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Chapter 6: Previewing and printing
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Layout showing margins Layout not s
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Previewing and printing information
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Printing layouts with subsummaries
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Page 281 and 282: Understanding lookups This term Mea
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Page 285: . Related fields in a portal Relate
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Page 297 and 298: ? Client file Route file Trip file
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Page 309 and 310: ? Define a calculation formula in t
Page 311 and 312: Match field Related records from th
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? Recovering damaged files A-2 Keep
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Text functions ? Summary of functio
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Date functions ? Syntax Definition
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Syntax Definition Max (field) Max (
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Financial functions ? Trigonometric
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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Predefined layouts described 3-5 su
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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