FileMaker Pro 4.1 Mac User's Guide

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10-4 FileMaker Pro User’s Guide Lookup destination field When you type a value in the match field of the master file, FileMaker Pro uses the relationship to find the first record in the related file whose match field contains a matching value. Next, it copies the value from the lookup source field into the lookup destination field, where the value is then stored. Data that’s copied into the master file doesn’t change when the value in the related file changes, unless the match field in the master file is changed. In that case, the lookup will be performed again. After a value is copied into the lookup destination field, you can edit, replace, or delete it like any other value. You can also update data in the master file to match data that changed in the related file. (See “Updating lookup values” on page 10-14.) Client ID Name Match fields for the relationship C200 Turkoglu Master file Lookup source field Client ID C235 Name Durand Client ID C100 Phone 42.83.91.04 Name Burke City Paris Client ID C200 Phone 408-555-3456 Name Turkoglu City San Jose Phone 123-45-67 City Istanbul Related file Keep these points in mind: 1 When the same value exists in more than one match field in the related file, FileMaker Pro copies data from only the first related record. 1 When you type data in the match field of the master file, you might be asked to type a password for the related file. 1 To copy data into a second field that uses the same match fields—for example, to copy a name and telephone number based on a matching client identification number—define a lookup for the second field, and use the same relationship as the first field.
Lookup destination field for first lookup Lookup destination field for second lookup ? Match fields for the relationship Master file Related file Understanding relational databases Lookup source field for first lookup Using data from related files 10-5 Lookup source field for second lookup Choose FileMaker Help Index from the or Help menu, and then type: E lookups, overview A relational database is a group of two or more discrete database files that, when used together, contain all the data you need to do your work. In a relational database, each occurrence of data is stored in only one file at a time, but you can access and work with that data from any file. For example, a travel agency might store trip information in a Trip file, and then use it with client information in a Client file and with billing information in an Invoice file.
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FOR MAC OS ©1990, 1992, 1995, 1997
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Chapter 1: FileMaker Pro basics Und
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Records in a Clients file ? What’
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Records One record contains all the
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Working with modes FileMaker Pro ba
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Managing files Creating and opening
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Closing files ? ? Saving a copy of
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Leaving FileMaker Pro ? Checking yo
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Chapter 5: Using ScriptMaker and bu
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? Using ScriptMaker and buttons 5-3
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Control steps ? Use this step To Pe
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Editing steps Fields steps ? ? Use
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Miscellaneous steps Planning script
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? 7. Click Done. Storing settings f
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Defining buttons Button tool Using
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? Examples of ScriptMaker scripts ?
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Finding data Using ScriptMaker and
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Chapter 6: Previewing and printing
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Layout showing margins Layout not s
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? Previewing and printing informati
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Page 239 and 240: Opening files as the host To host a
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Page 251 and 252: Deleting or changing passwords ? To
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Page 279 and 280: Chapter 10: Using data from related
Page 281: Understanding lookups This term Mea
Page 285 and 286: . Related fields in a portal Relate
Page 287 and 288: Understanding relationships Match f
Page 289 and 290: Defining lookups between files Usin
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Page 293 and 294: Planning a relational database Usin
Page 295 and 296: Using data from related files 10-17
Page 297 and 298: ? Client file Route file Trip file
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Page 309 and 310: ? Define a calculation formula in t
Page 311 and 312: Match field Related records from th
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Page 315 and 316: Example step 1: Plan the system Usi
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? Recovering damaged files A-2 Keep
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Appendix C: Summary of functions Un
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Text functions ? Summary of functio
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Date functions ? Syntax Definition
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Syntax Definition Max (field) Max (
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Example 1 Single input parameter Ex
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? Summary of functions C-11 This co
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Financial functions ? Trigonometric
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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Predefined layouts described 3-5 su
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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