FileMaker Pro 4.1 Mac User's Guide

8-12 FileMaker Pro User’s Guide
Exporting subsummary data
When you export subsummary data, you must specify how to sort and
summarize the records.
Note To export summary data, see the previous section.
1. Open a FileMaker Pro file and browse the records you want to export.
Use Find, Omit, or Omit Multiple, if needed.
2. Sort the records in the order you want them exported.
Sort on the break field (the field that groups the records), and then
switch to Preview mode to verify the subsummary results. (See
“Adding a summary part” on page 3-31 and “Sorting by summary
fields” on page 4-32.)
3. In Browse mode, choose Import/Export from the File menu, and then
choose Export Records.
4. In the dialog box, type a name, and then select a location for the file
you’re exporting to.
Important If another file with the same name already exists,
FileMaker Pro replaces the data in it.
5. Choose a file type from the Type pop-up menu, and then click Save.
6. In the Export Field Order dialog box, select the fields to export.
For information about the Export Field Order dialog box, see step 5
in “Exporting data from FileMaker Pro” on page 8-10.
7. To export subsummary values, select a summary field in the Field
Order list, and then click Summarize by.
8. In the Summarize by dialog box, choose one or more fields to
summarize by.
Move the pointer to the left of the field name, and then click to
choose it.