FileMaker Pro 4.1 Mac User's Guide

When replacing data,
FileMaker Pro doesn’t import
these records because the
source file has more records
than the destination file
Importing and exporting data 8-5
1 The Replace data in current found set option replaces records in the file
you’re importing into. The following figure illustrates this option.
Source file
To import data into an existing file:
Destination file
1. If you’re replacing records, make a backup
copy of the file you’re importing into.
2. If you’re importing records from a FileMaker Pro file, open the file,
and then browse the records you want to import.
FileMaker Pro imports the records in the found set in the order
they’re sorted. Use Find, Omit, Omit Multiple, or Sort, if needed.
3. Open the FileMaker Pro file you want to import records into.
If you’re replacing records in the file, use Find, Omit, or Omit Multiple
to browse the records you want to replace. Sort the records in the
same order as records in the file you want to import.
4. In Browse mode, choose Import/Export from the File menu, and then
choose Import Records.
5. In the dialog box, select the name of the file to import, and then click
Open.
For Show, choose a file type to narrow the choices, or choose All
Available to see all the files you can import.
6. In the Import Field Mapping dialog box, match the fields you want
to import.