FileMaker Pro 4.1 Mac User's Guide

7-16 FileMaker Pro User’s Guide
Master passwords
appear in bold text
Key
The following illustration shows the access privileges for a file created
by a Marketing department. The file has three groups: Marketing,
Accounting, and Sales. When you select the Sales group, you see that the
Advertising Costs layout is not available to Sales.
Password associated with the Sales group
Sales can see and change these layouts
Sales can’t see these layouts
Sales can see
but can’t
change these
fields
Tip To see the associations between layouts and fields, choose Access
Privileges from the File menu, and then choose Overview. You must be the
host and set the file to Single-User, or have all guests close the file. (See
“Opening files as the host” on page 7-3.)
For example, if you want to delete a field but aren’t sure which layouts
will be affected, select the field in the Access Privileges dialog box.
Layouts with solid bullets contain the selected field.
Before you define groups, consider these points:
1 Groups give database administrators a way to manage user access to
layouts or fields. Users don’t need to know about groups. If you don’t
need to restrict access to layouts or fields, don’t define groups.