FileMaker Pro 4.1 Mac User's Guide

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Human Resources can’t
see this layout
Networking and access privileges 7-11
Network Administration
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Define passwords or groups only if you need to protect information. If
you only want to limit the tasks users can do and don’t mind if they can
see all fields and layouts, define passwords but don’t define groups.
Choose FileMaker Help Index from the or Help menu, and then type:
E protecting database files
Defining passwords
When you define passwords for a file, you specify who can open the file
and what tasks they can perform. When a user opens the file with a
password, FileMaker Pro dims commands that aren’t available for that
password.
Keep these points in mind:
1 If you define passwords, you must set at least one master password
that gives access to the entire file.
1 Make passwords easy to remember, but not so easy that someone can
guess them. If you write down passwords, store them in a secure place
away from your computer.