FileMaker Pro 4.1 Mac User's Guide

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7-8 FileMaker Pro User’s Guide Closing shared files If you’re a host, you can close the files you’re hosting. If you’re a guest, you can close your connections to shared files. Important Leave FileMaker Pro by choosing Quit from the File menu. If you turn off your computer without quitting the program, you can damage open files and lose your changes. 1. Choose Close or Quit from the File menu. To Do this Close a shared file Choose Close. Quit FileMaker Pro Choose Quit. 2. If you’re a host and guests are connected, click Ask in the Ask dialog box. Note You see this dialog box whenever you perform a task that requires all guests to close their connections to the file. See “Working with shared files” on page 7-6. Guests currently using the file Guests see a message asking them to close the file. If guests click Close Now, FileMaker Pro closes the file. If the guests don’t respond to the message and the file can be closed safely, FileMaker Pro closes it in 30 seconds.
? Protecting your files Networking and access privileges 7-9 If a guest clicks Cancel, FileMaker Pro doesn’t close the connection to the file Choose FileMaker Help Index from the or Help menu, and then type: E files, closing When you share databases, you need a security system so that confidential data is protected and unauthorized changes aren’t made. With FileMaker Pro, you protect files by defining passwords and groups. Passwords limit what users can do and groups limit the layouts and fields they can see. Both passwords and groups have access privileges: 1 For passwords, access privileges limit a user’s activities with a file. For example, one password might let users create and edit records, but another might only let them browse records. Passwords can also limit access to an entire file—if you don’t know a password, you can’t open the file. 1 For groups, access privileges limit access to specific layouts and fields. For example, you can give the Sales group access to one set of layouts and fields and the Marketing group access to a different set, keeping each group’s information private within the same database.
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FOR MAC OS ©1990, 1992, 1995, 1997
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Chapter 1: FileMaker Pro basics Und
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Records in a Clients file ? What’
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Records One record contains all the
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Working with modes FileMaker Pro ba
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Managing files Creating and opening
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Closing files ? ? Saving a copy of
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Leaving FileMaker Pro ? Checking yo
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Chapter 5: Using ScriptMaker and bu
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? Using ScriptMaker and buttons 5-3
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Control steps ? Use this step To Pe
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Editing steps Fields steps ? ? Use
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Page 195 and 196: Miscellaneous steps Planning script
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Page 199 and 200: ? 7. Click Done. Storing settings f
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Page 205 and 206: Defining buttons Button tool Using
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Page 215 and 216: Finding data Using ScriptMaker and
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Page 219 and 220: Example step 4: Store settings Stor
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Page 223 and 224: Chapter 6: Previewing and printing
Page 225 and 226: Layout showing margins Layout not s
Page 227 and 228: ? Previewing and printing informati
Page 229 and 230: ? Previewing and printing informati
Page 231 and 232: Previewing and printing information
Page 233 and 234: Printing layouts with subsummaries
Page 235 and 236: Choose the data to print Previewing
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Page 239 and 240: Opening files as the host To host a
Page 241 and 242: ? Networking and access privileges
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Page 251 and 252: Deleting or changing passwords ? To
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Page 279 and 280: Chapter 10: Using data from related
Page 281 and 282: Understanding lookups This term Mea
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Using data from related files 10-17
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? Client file Route file Trip file
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Related fields in Layout mode Relat
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4. Select options for the portal, a
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Choosing a different relationship f
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? Define a calculation formula in t
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Match field Related records from th
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? Employee ID Name Item ID Item Com
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Example step 1: Plan the system Usi
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One record per order Agents type th
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2. Define these fields in the Produ
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Using data from related files 10-43
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? Recovering damaged files A-2 Keep
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Appendix C: Summary of functions Un
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Text functions ? Summary of functio
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Date functions ? Syntax Definition
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Syntax Definition Max (field) Max (
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Example 1 Single input parameter Ex
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? Summary of functions C-11 This co
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Financial functions ? Trigonometric
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SYNTAX: Summary of functions C-15 T
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Syntax Definition Summary of functi
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Syntax Definition RelationInfo (dat
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Index Symbols ! 4-20 - 2-3 - 2-17 "
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fields between fields 4-12, 8-4 bet
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Fields See also Calculation fields;
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Grouping objects 3-47 Groups access
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Master file described 10-2 planning
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Predefined layouts described 3-5 su
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S Sample data in fields 3-57 Saving
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Syntax formulas 2-14 related field
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